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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 7, 2013 <br />TITLE: <br />CONTRACT AWARD TO SMART & <br />FINAL FOR SUNDRY FOOD, AND <br />PAPER GOODS (SPEC. NO. 12-077) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 15t Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Smart & Final for sundry food and paper goods for a three-year period in an <br />annual amount not to exceed $35,000. <br />DISCUSSION <br />Various City agencies purchase and provide snacks and refreshments for participants of City- <br />sponsored events. The Parks, Recreation and Community Services Agency coordinates various <br />youth guidance programs including summer day camp, after school teen mentoring with the <br />"Teen Space" program and the "Family Pride" program which brings families together with <br />interactive events. The Santa Ana Library provides treat bags to participants in its reading <br />incentive program. The Police Department purchases paper goods and condiments for programs <br />like the Parent/Teen Academy and the Santa Ana PAAL (Police Athletic & Activity League). In <br />addition to these programs, the Police Department also purchases miscellaneous sanitary and <br />paper goods for storage of evidence. <br />On October 2, 2006, the City Council awarded a contract to Smart & Final for a five year period. <br />Smart & Final is a local Santa Ana vendor offering the use of material releases and has <br />performed satisfactorily during the last contract period. In order to continue to purchase supplies <br />for these events and programs, staff recommends approval of a new contract period. <br />FISCAL IMPACT <br />Funds are available in the various departmental accounting units (account no. 63001). <br />22C-1