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Project Change Order <br />Project Schedule <br />Milestone Payment Schedule <br />General Project Management Responsibilities <br />Project management occurs throughout the project and is involved in every task. The overall <br />project management activities are listed here for reference. <br />Westbound Responsibilities: <br />a.Maintain project communications with Santa Ana's Project Manager. <br />b.Manage the efforts of the WBC staff and coordinate WBC activities with the Santa Ana <br />Project Manager. <br />c.Conduct on-site status meetings with Santa Ana's Project Manager on a monthly basis or <br />when reasonably required at the discretion of Santa Ana to discuss project status. <br />d.Provide timely responses, within ten (10) business days, to issues raised by Santa Ana's <br />Project Manager. <br />e. Prepare and submit, no later than the fifth business day of each month, a status report <br />that includes: the accomplishments of the previous month, activities planned for the current <br />month and any update to the project schedule. <br />f.Prepare and submit project Change Proposals to Santa Ana's Project Manager as <br />necessary. <br />g.Prepare and submit Task Completion Letter(s) to Santa Ana's Project Manager as <br />necessary. <br />Santa Ana Responsibilities: <br />a. Maintain project communications with the WBC Project Manager. <br />b.Manage the efforts of S4 involved staff and coordinate S4 activities with the <br />WBC Project Manager. <br />C. The Project Manager must ensure that their personnel have ample time, <br />resources, and expertise to carry out their respective tasks and responsibilities. <br />d. The Project Manager or his designee will participate in the status meeting with <br />the WBC Project Manager on a monthly basis or as may otherwise be reasonably <br />required to discuss project status. <br />e. Provide timely responses, within ten (10) business days, to issues raised by the <br />WBC Project Manager. <br />f. Liaison with all Santa Ana-provided third-party vendors and associated systems. <br />g. Ensure acceptable Change Orders are approved by authorized signature(s). <br />h. Ensure acceptable Task Completion Letter(s) are approved by the Project <br />Manager or his designee. <br />i. Ensure timely payment of invoices. <br />j. Ensure WBC access to server and network equipment and work areas on a 24x7 <br />basis, with pre-authorization for off-hours. <br />k. Provide workspace for WBC personnel as reasonably requested. <br />33 <br />25A-35