25C - AGMT - ENVIRONMENTAL SERVICES 301 E JEANETTE

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i City of Santa Ana Updated Proposal for the 301 East Jeanette Lane :?aaolj Residential Project Mitigated Negative Declaration VII. STATEMENT OF FINANCIAL CONDITIONS This proposal shall be valid for a period of 90 days. Progress billings will be forwarded based on payment criteria established by the City, These billings will include the fees earned for the billing period. The City shall make every reasonable effort to review invoices within fifteen (15) working days from the date of receipt of the invoices and notify Consultant in writing of any particular item that is alleged to be incorrect. The fees proposed herein shall apply until January 1, 2014. Due to annual Increases in costs associated with inflation, staff wage increases and increases in direct costs, Consultant will increase those portions of the contract fee for which work must still be completed after January 1, 2014, by fifteen percent (15%). Deviations or modifications from the Scope of Work will result in potential re-evaluation of the associated fees, Items not specifically stated in the proposal will be considered an additional work item. All work will be performed at a "Not to Exceed" contract price, which will become the fixed price upon completion of negotiations with the City staff authorized to negotiate and agreement. The total budget includes all miscellaneous costs for travel/mileage, reproduction, telephone, postal, delivery, reference materials, and incidental expenses. The budget provides a breakdown of our estimated cost of performing the services described in this Scope of Services. Our Scope of Services and its associated cost are based on several key assumptions, including the following: 1. City will develop the mailing list for distribution of the MND and notices. The City will be responsible for newspaper cost of publication of notices, which will be billed directly to the City, so they are not included in the proposed budget. 2. Photocopy costs included in the proposal are for the specified number of copies of deliverables and reasonable incidental and in-team photocopying. If additional copies of deliverables are needed, they can be provided with an amendment to the proposed budget. 3. Review cycles for preliminary documents are preserLted in the scope of work. Additional review cycles or additional versions of administrative drafts are assumed to not be needed. 4. The proposed work addresses CEQA requirements of the proposed action. Work related to NEPA compliance, Section 404 compliance, orother permitting processes is not included (although these can be added, as needed, with a contract amendment). Work concludes at the acceptance by the City of the final deliverable. 5. The budget is based on completion of work within an agreed upon schedule. If substantial delay occurs, an amendment of the budget would be warranted to accommodate additional project management time and other costs. Substantial delay is normally defined as 90 days or more, 6. Costs are included for the number of meetings specified in the scope of work. If additional meetings are needed, they can be included with an amendment of the budget, 7. The extent of public comment on an MIND is not predictable. The proposed budget includes a reasonable, preliminary estimate time to respond to comments. RBF will consult with the City after the valuation of the comments to determine if the preliminarily estimated budget is sufficient. An excessive amount of comments is generally considered to be more than ten (10) commenting agencies/individuals and/or over 30 comments that require answers other than "Comment is noted." 8. Costs have been allocated to tasks to determine the total budget. RBF may reallocate costs among tasks, as needed, as long as the total budget is not exceeded. 9. Once the proposed project description is approved by the City for analysis in the Initial Study, it is assumed they will not change thereafter. If changes requiring revisions to analysis or rewriJng of initial Study information occur, an amendment of the budget would be warranted. JN 132203 9 25 • February 25, 2013 25C-25