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REQUEST FOR HOUSING <br />AUTHORITY ACTION <br />MEETING DATE: <br />~`. <br />~~*~ <br />~"~~ <br />~ ~~~~~, <br />- x <br />~~ <br />9'~-s~ <br />i. 1 p {;!N C 7f <br />14~h:!6 uhf <br />RECORDING SECRETARY USE ONLY: <br />SEPTEMBER 4, 2012 <br />TITLE <br />ANNUAL LICENSE RENEWAL FOR <br />YARDI SYSTEMS, INC. <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />CONTINUED TO <br />~ ~~ <br />~ ~~.- <br />t ~ <br />EXEC ~ I DIRECTOR <br />RECOMMENDED ACTION <br />Authorize the Executive Director to execute an agreement for the licensing renewal and for <br />services or enhancements to the software with Yardi Systems, lnc. in an amount not to exceed <br />$60,000 for cone-year term, subject to non-substantive changes approved by the Executive <br />Director and Authority General Counsel. <br />COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION <br />At its regular meeting of August 21, 2012, by a vote of 7:0, the Community Redevelopment and <br />Housing Commission recommended that the Housing Authority authorize the Executive Director to <br />execute an agreement for the licensing renewal and for services or enhancements to the software <br />with Yardi Systems, Inc. in an amount not to exceed $60,000 for aone-year term, subject to non- <br />substantive changes approved by the Executive Director and Authority General Counsel. <br />DISCUSSION <br />For many years, the Housing Authority (Authority) has used specialized software in the <br />administration of the Housing Choice Voucher program. This software is critical to the operation of <br />the A~~thnrity anr~ its nhlinatinn to plartrnnir_ally tran~fPr data to the (1 S DPnartment of HniMinn <br />1 V N IIM V. ~I V/ I ~V V/V V\1 V I II VNI1~ ~I V\. I V I V I MM\N V v~~ ~r•• w1 <br />and Urban Development (HUD). The Authority approved an agreement in September 2002 with <br />Yardi Systems, Inc. for its Housing Choice Voucher program management software. This system <br />tracks all program information on applicants, tenants, and owners, schedules and maintains <br />records on all Housing Quality Standards inspections, performs income and payment calculations, <br />and creates and transmits HUD-required reports. The annual license fee, which includes system <br />upgrades, software updates, all pertinent user manuals, staff training, and thirty-seven hours of <br />technical assistance, is due for October 1, 2012, through September 30, 2013. During this term, <br />Yardi Systems will also be adding a portal to process online applications. <br />