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SARA will instruct the family to obtain a duplicate card from the local Social Security Administration (SSA) office. SARA will explain to the applicant or participant the reasons the document is not acceptable and request that the individual obtain and submit acceptable documentation of the SSN to SARA within 90 days. SARA will grant one additional 90-days extension if needed for reasons beyond the participant's control such as delayed processing of the SSN application by the SSA, natural disaster, fire, death in the family, or other emergency. If the individual fails to comply with S SN disclosure and documentation requirements upon expiration of the provided time period, SARA will terminate the individual's assistance. In the case of Moderate Rehabilitation Single Room Occupancy (SRO) individuals, the required documentation must be provided within 90 calendar days from the date of admission into the program. SARA will grant one additional 90-day extension if staff determines that the applicant's failure to comply was due to circumstances that were beyond the applicant's control and could not have been reasonably foreseen. Social security numbers must be verified only once during continuously-assisted occupancy. The social security numbers of household members, such as live-in aids, must be verified for the purpose of conducting criminal background checks. When the participant requests to add a new household member who is at least 6 years of age, or who is under the age of 6 and has an SSN, the participant must provide the complete and accurate SSN assigned to each new member at the time of re-examination or recertification or interim re-examination, in addition to the documentation required to verify it. SARA will not add the new household member until such documentation is provided. When a participant requests to add a new household member who is under the age of 6 and has not been assigned an SSN, the participant must provide the SSN assigned to each new child and the required documentation within 90 calendar days of the child being added to the household. A 90-day extension will be granted if the SARA staff determines that the participant's failure to comply was due to unforeseen circumstances and was outside of the participant's control (such as delayed processing of the SSN application by the SSA, natural disaster, fire, death in the family, or other emergency). During the period SARA is awaiting documentation of the SSN, the child will be counted as part of the assisted household. Documentation provided must in the acceptable form as stated above and the SARA staff will verify the social security number for each new household member only once during continuously-assisted occupancy. 7-II.C. DOCUMENTATION OF AGE A birth certificate or other official record of birth is the preferred form of age verification for all family members. For elderly family members an original document that provides evidence of the receipt of social security retirement benefits is acceptable. If an official record of birth or evidence of social security retirement benefits cannot be provided, SARA will require the family to submit other documents that support the reported age of the ~~02~12 Page 7-10