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04 040113 HA ADMINPLAN EX 2
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04 040113 HA ADMINPLAN EX 2
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Last modified
3/28/2013 10:01:24 AM
Creation date
3/28/2013 9:36:46 AM
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City Clerk
Doc Type
Agenda Packet
Agency
Community Development
Date
4/1/2013
Destruction Year
2018
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14-I.B. DETECTING ERRORS AND PROGRAM ABUSE <br />In addition to taking steps to prevent errors and program abuse, SARA will use a variety of <br />activities to detect errors and program abuse. <br />Quality Control and Analysis of Data <br />Under the Section 8 Management Assessment Program (SEMAP), HUD requires SARA to <br />review a random sample of tenant records annually to determine if the records conform to <br />program requirements and to conduct quality control inspections of a sample of units to ensure <br />HQS compliance [24 CFR, Part 985]. (See Chapter 16 for additional information about SEMAP <br />requirements). <br />In addition to the SEMAP quality control requirements, the PHA will employ a variety of <br />methods to detect errors and program abuse. <br />SARA routinely will use available sources of up-front income verification, <br />including HUD's EIV system, to compare with family-provided information. <br />At each annual reexamination, current information provided by the family will be <br />compared to information provided at the last annual reexamination to identify <br />inconsistencies and incomplete information. <br />SARA will compare family-reported income and expenditures to detect possible <br />unreporte income. <br />Independent Audits and HUD Monitoring <br />OMB Circular A-133 requires all PHAs that expend $500,000 or more in federal awards <br />annually to have an independent audit (IPA). In addition, HUD conducts periodic on-site and <br />automated monitoring of SARA activities and notifies the PHA of errors and potential cases of <br />program abuse. <br />SARA will use the results reported in any IPA or HUD monitoring reports to identify potential <br />program abuses as well as to assess the effectiveness of SAHA's error detection and abuse <br />prevention efforts. <br />Individual Reporting of Possible Errors and Program Abuse <br />SARA will encourage staff, program participants, and the public to report possible program <br />abuse. <br />14-I.C. INVESTIGATING ERRORS AND PROGRAM ABUSE <br />When SAHA Will Investigate <br />SARA will review all referrals, specific allegations, complaints, and tips from any source <br />including other agencies, companies, and individuals, to determine if they warrant investigation. <br />In order for SAHA to investigate, the allegation must contain at least one independently- <br />verifiable item of information, such as the name of an employer or the name of an unauthorized <br />household member. <br />SARA will investigate inconsistent information related to the family that is identified through <br />file reviews and the verification process. <br />~~02~12 Page 14-3 <br />
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