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Contract Award for Citywide Residential Street Repair Phase 17 <br />April 1, 2013 <br />Page 2 <br />CONTRACTOR PARTICIPATION DATA <br />Santa Ana contractors receiving notices: <br />12 <br />Contractors requesting bidding documents: <br />21 <br />Bids received: <br />6 <br />Bids received from Santa Ana contractors: <br />1 <br />BID RESUTS SUMMARY <br />RANK <br />BIDDER'S NAME <br />LOCATION <br />BASE BID <br />1 <br />Hardy & Harper <br />Santa Ana <br />$602,000 <br />2 <br />United Paving Company <br />La Mirada <br />$704,724 <br />3 <br />All American Asphalt <br />Corona <br />$719,650 <br />4 <br />Silva Construction, Inc. <br />Rancho Cucamonga <br />$735,675 <br />5 <br />R.J. Noble Company <br />Orange <br />$739,459 <br />6 <br />Excel Paving Company <br />Long Beach <br />$789,090 <br />A total of six bids were received and all were deemed responsive. Two days after the bid opening, <br />Hardy & Harper, Inc. (HHI), requested to be relieved of their bid, stating that they had made a <br />clerical error in filling out their bid. After examining HH's bid documents, staff found sufficient <br />grounds to relieve HHI from their bid and therefore recommends HHI's bid be disregarded. <br />United Paving Company (UPC) submitted good faith efforts documentation related to the required <br />Annual Anticipated Disadvantaged Business Enterprise Participation levels. Staff examined UPC's <br />documentation related to good faith efforts and concluded that the unmet participation levels are <br />immaterial to their bid. Staff therefore determines that the irregularity is minor and recommends <br />award to UPC. The lowest responsive bid by United Paving Company in the amount of $704,724 <br />and the next bid are both within 10 percent of the Engineer's Estimate ($658,390) and, therefore, <br />those two bid results are within the standard acceptable range. <br />ENVIRONMENTAL IMPACT <br />In accordance with the California Environmental Quality Act, the proposed project is exempt from <br />future review. Categorical Exemption Environmental Review No. 2013 -5 will be filed for the <br />project. <br />