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City of Santa Ana Records Retention Schedule <br />CLERK OF THE COUNCIL <br />Exhibit B <br />RECORD CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION <br />RECORD START DATE <br />RETENTION <br />PERIOD <br />REMARKS <br />CUSTODIAN <br />COUNCIL MEETINGS <br />Recordings - audio (for preparation of <br />Council/Commission/Redevelopment Agency/Successor <br />Until no longer <br />GC 34090, 64 <br />(Cont.) <br />meeting minutes) <br />Agency/Santa Ana Financing Authority meetings <br />required for <br />Ops.Atty.Gen 317 <br />preparation of <br />minutes (after <br />minutes are <br />approved) <br />CODE BOOKS <br />By Subject <br />Santa Ana Municipal Code, Uniform Fire Codes, Uniform <br />Adoption <br />Permanent - <br />One original set <br />Adopted by <br />Building Codes, National and State Electrical Codes, <br />Until <br />on file in the <br />Council <br />Mechanical Codes, 'Uniform Solar Energy Codes,'Uniform <br />superseded <br />Clerk's Office; GC <br />and/used as <br />Spa and Hot Tub Code, Uniform Plumbing Codes, etc. <br />34090 <br />reference; kept <br />adopted by ordinance and/or by (') reference. Cities may <br />by PBA. <br />wish to retain old versions for historic value. <br />DEEDS <br />By Deed Number <br />Documents showing ownership of real property including <br />Recording <br />Permanent <br />GC 34090 (a) <br />COTC <br />grant deeds, quit claim deeds, easement deeds, <br />abandonment of streets or alleys, and RFCA's <br />ELECTIONS <br />Assessment District Ballots, Prop. 218 <br />Property related fees (assessment ballot proceedings and <br />Election Date <br />6 Months <br />17302 EC, <br />COTC <br />completed ballots); Ballots - Property related fees <br />California <br />(Assessment Ballot proceeding) [Ballots are disclosable <br />Constitution Article <br />public records during and after tabulation] <br />xlll <br />General Election / Historical Data <br />Statistics on population, voter registration, election turnout, <br />Election Date <br />Imaging <br />election results, sample ballots, copies of election results, <br />Permanent <br />RFCA's, proof of publication, certificate of election, and <br />oaths of office. <br />4of7 <br />