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City of Santa Ana Records Retention Schedule <br />CITY MANAGER'S OFFICE <br />Exhibit A-2 <br />RECORD CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION <br />RECORD <br />START DATE <br />RETENTION <br />PERIOD <br />REMARKS <br />CUSTODIAN <br />City Newsletter <br />Contains information regarding City events, programs, <br />Begins when <br />2 Years <br />GC 34090 <br />CMO <br />projects, and activities. <br />newsletter is <br />released. <br />Press Releases <br />Press releases are media advisories which inform the <br />Begins when press <br />2 Years <br />GC 34090 <br />CMO <br />public about city events, projects, programs and <br />release is <br />activities. <br />disseminated. <br />Proclamations <br />Proclamations are awarded by the City Council to <br />Begins on the <br />2 Years <br />GC 34090 <br />CMO <br />individuals and organizations for outstanding <br />award date of the <br />achievements or contributions for the City <br />proclamation <br />Procedure Manuals <br />Includes the City Council Orientation Manual — This <br />Begins with <br />Until <br />GC 34090 <br />CMO <br />procedure manual provides City Councilmembers with <br />release of updated <br />Superseded + <br />an overview of important city processes, policies, and <br />manual. <br />2 Years <br />regulations. <br />City Council Projects <br />Council projects vary, but typically related to records of <br />Year of Project <br />Until <br />GC 34090 <br />CMO <br />any special City event, projects, programs, and <br />Superseded + <br />activities, i.e. Santa Ana Fire Museum, Fiestas Patrias, <br />2 Years <br />etc. <br />City Council — Board <br />Council Board Member Records include any <br />Begins with date of <br />2 Years <br />GC 34090 <br />CMO <br />Member Records <br />documents related to Council membership on regional <br />document <br />boards including Transportation Corridor Authority <br />(TCA), Orange County Transportation Authority <br />(OCTA), Orange County Water District (OCWD), <br />Orange County Sanitation District (OCSD) and Air <br />Quality Management District (AQMD). <br />1 of 1 <br />