29A - CON PLAN ANNUAL UPDATE FOR FEDERAL FUNDED PROGRAMS

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2010/11-2014-15 CITY OF SANTA ANA CONSOLIDATED PLAN 2013/14 ACTION PLAN MONITORING Below are the standards and procedures that the City will use to monitor activities funded during 2013-2014. The goal of the City's monitoring program is to ensure long-term compliance with respective program requirements, including minority business outreach. COMMUNITY DEVELOPMENT BLOCK GRANT: Most CDBG funded activities, including those carried out by subrecipients, are required to submit quarterly reports to the City. Housing and public improvement project reports provide a description of project progress and dates for milestones such as a completion date. Service providers are required to include information on clients served, program progress, and outcome measurements. City staff also has an on-site monitoring program to review performance, quality of services, and grant administration provided by subrecipients. In addition to ensuring CDBG-funded activities are being carried out in an effective manner, monitoring is used to ensure the timely expenditure of CDBG resources. EMERGENCY SOLUTIONS GRANT: The same standards utilized for CDBG subrecipients are used to monitor ESG agencies. Occasionally desk monitoring may also be conducted. HOME: A HOME project-monitoring plan has been developed and implemented by the City. In compliance with HOME regulations, this plan calls for an annual on-site visits to subrecipients. During these visits staff will sample tenant files to review household income, rent levels and lease information to ensure compliance with HOME regulations and applicable affordability covenants. Staff will also review respective administrative procedures to ensure compliance with the City's Affirmative Marketing and Minority Outreach program. Finally, staff will continue to conduct periodic housing quality standards inspections as required by HUD program regulations. For ownership rehabilitation and assistance activities, the Plan calls for the City to continue its existing underwriting procedures that are designed to ensure participant eligibility and property standards compliance. The City will also continue its efforts to provide contract opportunities for minority/women owned businesses. These efforts will be reported as part of the comprehensive Consolidated Annual Performance Report submitted to HUD. HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS: A comprehensive report of all activities funded under the HOPWA program is prepared annually and submitted as part of the comprehensive annual performance report to HUD. The City has established a formal monitoring system for HOPWA-funded activities. DRAFT 04/22/2013 43 29A-48