65A - RPT - FOLLOW UP ACTIONS FROM 4-8-13 SPECIAL MTG

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Action Items from City Council Study Session On Council Practices, Policies and Protocols May 6, 2013 Page 2 City Council Meeting Changes: As a part of the discussion, the Council suggested changing the day of the regular Council meetings from the first and third Mondays to the first and third Tuesdays of the month. At the study session, the Council did not discuss the implementation date for this change. In order to provide sufficient time to inform the public and make the adjustment to the schedule of the commission that is impacted, staff recommends January 2014 as the effective date. After the Council makes that determination, the date will be incorporated into Section 2a of the proposed Resolution. Additionally, Section 2c of the proposed Resolution details the process for calling a special meeting of the City Council. Also, Section 3 specifies that new sections will be established in the City Council meeting agendas for oral reports by Councilmembers on the substance of the Council Committees or regional board meetings. Council Committees: Legislative Committee During the discussion of intergovernmental relations, members of the Council expressed concern about being informed of legislative actions at the State and Federal level that may affect the City. To elevate this issue, the establishment of a Council Legislative Committee was proposed. The second Resolution amends the current number of Council Committees by adding a new one for this purpose. In discussing the development of a City Council approved legislative program, the consensus was that this program needs to be connected to and in alignment with the City's strategic plan. The City Manager's Office will work with the consultant to ensure that this topic is incorporated into the discussion and implementation actions of the strategic plan. Another component of the discussion on intergovernmental relations was a request to have the City's lobbyists routinely present complete and in-depth analyses and reports on legislation that may impact Santa Ana. The City Manager's Office personnel responsible for monitoring and coordinating the legislative efforts will be assigned those duties. Additionally, the Council discussed the cost of the membership for the City to belong to the League of California Cities. It was determined that an analysis of the value to the Council and staff of the materials, information, training and other efforts of the League will require additional discussion. It is recommended that this topic be reviewed by the new Legislative Committee. Code of Ethics Committee During the discussion, the Council requested that staff identify the best practices for enforcement options for violations of the Council Code of Ethics. These alternatives are to be reviewed by the Council Ethics Committee for recommendations to be considered by the full Council. The City Attorney's Office is in the process of preparing these options and will schedule a committee meeting this summer. 65A-2