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• Project Change Order <br />• Project Schedule <br />• Milestone Payment Schedule <br />General Project Management Responsibilities <br />Project management occurs throughout the project and is involved in every task. The overall <br />project management activities are listed here for reference. <br />Westbound Responsibilities: <br />a. Maintain project communications with Santa Ana's Project Manager. <br />b. Manage the efforts of the WBC staff and coordinate WBC activities with the <br />Santa Ana Project Manager. <br />c. Conduct on-site status meetings with Santa Ana's Project Manager on a <br />monthly basis or when reasonably required at the discretion of Santa Ana to <br />discuss project status. <br />d. Provide timely responses, within ten (10) business days, to issues raised by <br />Santa Ana's Project Manager. <br />e. Prepare and submit, no later than the fifth business day of each month, a status <br />report that includes: the accomplishments of the previous month, activities <br />planned for the current month and any update to the project schedule. <br />f. Prepare and submit project Change Proposals to Santa Ana's Project Manager <br />as necessary. <br />g. Prepare and submit Task Completion Letter(s) to Santa Ana's Project Manager <br />as necessary. <br />Santa Ana Responsibilities: <br />h. Maintain project communications with the WBC Project Manager. <br />i. Manage the efforts of S4 involved staff and coordinate S4 activities with the WBC <br />Project Manager. <br />j. The Project Manager must ensure that their personnel have ample time, <br />resources, and expertise to carry out their respective tasks and responsibilities. <br />k. The Project Manager or his designee will participate in the status meeting with <br />the WBC Project Manager on a monthly basis or as may otherwise be <br />reasonably required to discuss project status. <br />1. Provide timely responses, within ten (10) business days, to issues raised by the <br />WBC Project Manager. <br />m. Liaison with all Santa Ana-provided third-party vendors and associated systems. <br />n. Ensure acceptable Change Orders are approved by authorized signature(s). <br />o. Ensure acceptable Task Completion Letter(s) are approved by the Project <br />Manager or his designee. <br />p. Ensure timely payment of invoices. <br />q. Ensure WBC access to server and network equipment and work areas on a 24x7 <br />basis, with pre-authorization for off-hours. <br />r. Provide workspace for WBC personnel as reasonably requested. <br />33