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Council Requests (Routine) <br />o Response within 10 days <br />Council Inquiry Report <br />o Updated and distributed twice a month <br />Constituent Requests <br />o Via email, phone, calls, and/or walk-ins <br />o City Council unanimously agreed that communication has <br />improved in recent months. <br />ROLE OF THE CITY MANAGER <br />• Execute City Council policy and actions taken by the Council <br />• Keep the City Council informed <br />• Work with departments to manage day-to-day operations of the City <br />• Appoint Department Heads with approval of City Council <br />• Prepare Budget <br />• Ensure all employees accomplish the work that supports council <br />priorities <br />• Provide support services to the Councilmembers <br />• Councilmember Sarmiento requested that Monthly Investment <br />Reports include state trends in addition to employment <br />information. <br />ISSUE BIN ITEMS FROM APRIL 8 STUDY SESSION <br />• What is process for Departments to provide information to City <br />Manager and then to City Council? <br />• When businesses are interested in coming to City, how is it shared <br />with City Council? <br />• Ensure that City Council is being informed on continuous basis of <br />progress on goals and large policy items <br />• Identify process for ensuring input by City Council into budget <br />• Reinforce to staff that all councilmembers receive same information <br />• Provide options on how to manage Council requests that involve <br />extraordinary staff time <br />• City Manager to exercise discretion as to how much time to spend <br />on preparing for council agenda items. <br />City Council expectations of City Manager and staff <br />• What are Councilmembers' expectations of City Manager and City <br />Manager's staff? <br />• What do you want staff to do that is different from what is <br />currently being delivered? <br />City Manager expectations of Councilmembers <br />• Direct all council requests through City Manager or Department <br />Heads with a cc to the City Manager <br />• Ask questions before City Council meetings to allow staff to prepare <br />appropriate responses <br />CITY COUNCIL MINUTES 11 MAY 7, 2013 <br />1 0B-11