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I. GENERAL The City is interested in entering into an agreement with a quality vendor(s) to provide healthy beverage and/or snack vending machines and services, at a reasonable price, on various City-owned properties. The City will provide access to the sites in return for a percentage of gross sales. The City of Santa Ana is strongly committed to addressing obesity and diabetes-related illnesses among Santa Ana residents. In 2006 the City adopted a Resolution to establish a policy that ensures that no less that 50 percent of the food and beverage selections offered in all vending machines located at City- owned facilities are of a healthy variety. City staff will coordinate with the vending companies to implement this policy at the various City locations. II. RFP PROCESS AND GENERAL TERMS 1. PROPOSAL SUBMISSIONS Proposals must be submitted to the Budget and Accounting Section in a sealed envelope showing on the outside, the name of the bidder, RFP NO. 13-011 and the proposal due date and time. All proposals must be signed by an authorized representative of the vendor. 2. PROPOSAL WITHDRAWAL Proposals may be withdrawn by written request received before the hour set for the opening. After that time, the vendor may not withdraw proposals for a period of ninety (90) days from the date of the opening. 3. LATE PROPOSALS It is the responsibility of the vendor to see that any proposal submitted shall have sufficient time to be received by the Budget and Accounting Section prior to the proposal due date and time. Santa Ana Parks, Recreation and Community Services Agency shall not be responsible for proposals lost or delayed in the mail. Late proposals will be returned to the vendor unopened. 4. REQUIRED DOCUMENTS Vendor must return the following completed documents with their proposal: • Detailed proposal of services in accordance with the specifications detailed in Section III. Proposal should take into consideration the evaluation criteria included in Section V and should not to exceed 20 pages; • Completed and signed Proposal Summary and Deviations from Specifications (Section VII); • Completed vendor's references sheet (Section VIII); • A resume or summary detailing vendor's qualifications, accomplishments, and membership in any professional and/or industry organizations; • Any other information the vendor may choose to submit; • Attachments A, B, and C are for reference only, but will be required after the contract is awarded to the successful vendor; • A City Revenue Proposal described in the following section "Contract Consideration" is to be included. Vendor must submit one original and eight photocopies of their proposal. 2 25A-23