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<br /> <br /> <br /> <br /> REQUEST FOR _W <br /> COUNCIL ACTION <br /> <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> <br /> JULY 1, 2013 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> AGREEMENT FOR GRANICUS ? As Amended <br /> SOFTWARE AND HARDWARE ? Ordinance on 1St Reading <br /> ? Ordinance on 2nd Reading <br /> ? Implementing Resolution <br /> ? Set Public Hearing For <br /> CONTINUED TO <br /> FILE NUMBER <br /> CITY MANAGER <br /> <br /> RECOMMENDED ACTION <br /> <br /> Authorize the City Manager and Clerk of the Council to execute an agreement with Granicus Inc. <br /> and proceed with acquisition of the software, hardware, training, installation and implementation <br /> of the Granicus solution to provide webcasting services in an amount of $34,132 which includes <br /> $15,400 in one-time cost, for an 18-month period to automatically renew for an additional three <br /> terms of one year each, subject to non-substantive changes approved by the City Manager and <br /> City Attorney. <br /> <br /> DISCUSSION <br /> <br /> On January 2, 2007, the City Council approved a contract for services with Granicus, Inc., <br /> however the contract was never executed because of the City's foreseen financial challenges. In <br /> 2010, the City started archiving Council meeting videos for review and replay by staff and the <br /> public. This process has not been the most effective and efficient way to access City Council <br /> meetings. The current process is time consuming because (1) meetings are not broadcast live <br /> and cannot be searched on line, and (2) video has to be manually uploaded to the City's server. <br /> By contracting with Granicus, City staff and the public will see immediate improvements in being <br /> able to review City council meetings. <br /> Implementation of the Granicus Open Platform Suite will streamline workflow and provide a <br /> cloud-based foundation for the City to manage and store an unlimited amount of public meeting <br /> data. It will also achieve greater transparency, accountability, public information accessibility, <br /> and allow the City to add a paperless agenda process feature at a later time. <br /> <br /> Based on review of other vendors as well as discussions with other agencies who utilize <br /> Granicus, we are recommending the solution outlined below: <br /> <br /> • Encoding Appliance - provides live and on-demand webcasting of public meetings, <br /> accessible via internet and mobile devices. <br /> <br /> <br /> <br /> <br /> 25D-1 <br />