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We recommend that the workshops be located at various locations throughout <br />the City and, if possible, in conjunction with other community events to <br />maximize the amount and variety of participants. It is important for the <br />workshop participants to represent a cross- section of the community in terms <br />of income, race, ethnicity, and household type. Rather than holding a separate <br />workshop for service providers, we recommend inviting service providers to all <br />of the workshops and they may select which ones to attend. After the first <br />workshop, City staff will be given a toolbox of outreach materials with which <br />they can conduct additional outreach with the City's neighborhood <br />representatives and other stakeholders. <br />We assume that the City will handle all arrangements to make the facilities <br />available for the workshop. This includes food or water, setup, parking, usage <br />fees, and any other facility arrangements. For budgetary purposes, we assume <br />that the City will handle advertising, noticing, and any auxiliary details <br />necessary to facilitate the workshop. The Planning CenterlDC &E will be <br />responsible for preparation of materials and leading the workshop on the day <br />of the events. <br />Deliverable(s): <br />— Preparation, attendance, and participation for four workshops <br />— Notices in three languages <br />— Survey in three languages (Survey Monkey online and hard copy) <br />— Workshop handouts in three languages <br />— PowerPoint presentation and up to six boards (up to three boards <br />may be instead created and used at other meetings) <br />— Outreach toolbox <br />— Summary of notes and comments received at the workshops <br />