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Agreement for PlanetBids <br />eProcurement Solution <br />August 5, 2013 <br />Page 2 <br />Based on review of the vendors as well as discussions with other public agencies who utilize <br />PlanetBids, staff is recommending the solution outlined below: <br />• Vendor and Bid Management — procurement staff can manage the process of issuing, <br />monitoring, awarding formal and informal bids. Vendors can interactively search, view and <br />respond to bid opportunities securely over the internet. <br />Emergency Operations — enables an organization to <br />date information on vendors that provide goods <br />emergency. Registered vendors can be granted acc( <br />pre - qualified /certified vendors. <br />Additional benefits include: <br />• Vendor registration and profile management <br />• Reporting, analysis, charts and audit trails <br />• Bid document distribution to vendors <br />• Custom e-mail notification to vendors <br />• Free reverse auction pilot program <br />• Public access to bids and results <br />manage, maintain and retrieve up -to- <br />and services in the event of an <br />ss to search and view information on <br />FISCAL IMPACT <br />Funding for the initial outlay and annual service fees in the total amount of $20,000 are available <br />in the Finance & Management Services Purchasing Division Contractual Services account (no. <br />01110120 - 62300). <br />APPROVED AS TO FUNDS AND ACCOUNT: <br />Francisco Gutierrez, <br />Executive Director <br />Finance & Management Services Agency <br />25D -2 <br />