POCHARTE 2 - 2013 - Laserfiche WebLink

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4) Update sponsor benefits defined in Producer's Proposal of Services (Exhibit A) and submit to PRCSA by July 1, 2013 for final approval and ensure that all sponsor benefits are delivered as promised. All sponsorship agreements roust be approved by 'PRCSA prior to contracting sponsor benefits relating to the use of public spaces such as flag ;poles, banners, and City facilities. City retains the right to approve all sponsor material which identifies the City by name, logo or City seal. 5) Submit to PRCSA 30 days prior to the event start date a list of all confirmed partners and sponsors. Submit changes to PRCSA as they occur. 6) Submit to PRCSA two weeks prior to their use, all sponsorship acknowledgements including radio and newspaper ads as well as any materials and announcements. 7) Pay for all sponsorship benefit costs. F. Marketing and Communications 1) Update the marketing and conmrunications plan and timeline submitted in Producer's Proposal of Services (Exhibit A) to reflect the contract start date and submit to PRCSA by July 1, 2013 for final approval. 2) Develop and implement a Customer Relations plan that will provide effective and relevant communications to merchants, residents and others within the event boundaries to provide advance notice of event activities and to mitigate problems that may arise. 3) Develop event marketing materials such as programs, rack cards, posters, print ads, banners and signage, press releases, and advertising for the event and submit to PRCSA at least 72 hours prior to their use for final approval. All promotional materials shall include the City logo. 4) Produce and distribute information and marketing materials as defined in Producer's Proposal of Services (Exhibit A) and according to approved revised timeline. 5) Sponsorship by alcohol product companies shall be allowed subject to pro - approval by City. Absolutely no direct tobacco product advertising shall be allowed within or associated with the Film Festival. Neither tobacco product advertising nor alcohol product advertising shall be distributed to minors. 6) Pay for all marketing and promotional costs. G. Protocol Management 1.) Work with PRCSA to identify, invite and support the participation of govermnent and other community representatives as well as talent, performers, and VIPs. 2) Submit to PRCSA requests for parade entries according to the timeline established for the parade. H. Management and Support 1) Provide timely reporting on financial and event management matters starting every 4 weeks and increasing in frequency towards the event date, as determined by PRCSA. to