POCHARTE 2 - 2013 - Laserfiche WebLink

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EXHIBIT A SCOPE OF SERVICES Producer shall serve as Director for the 2013 Fiestas Patrias Film ,Festival in Santa Ana, curate and secure a series of films, negotiate and book screening venues, create /distribute all promotional materials, manage collaborations with other organizations, contract and manage festival staff, direct all public relations and outreach efforts and visually document all Film Festival events for promotional use. Producer shall be responsible for covering all costs necessary to produce the Film Festival. All services and products must be approved and implemented to the full satisfaction of the City through its Parks, Recreation, and Community Agency (PRCSA). Producer shall perform those services as set forth herein (Producer's Proposal of Services Exhibit "A ") attached to the Service Agreement and incorporated by reference. In the event of a conflict between the terms of this ,Agreement and any Exhibits or Attachments hereto, the terms of this Agreement shall prevail. A. Financial Operations and Management 1) Producer will be responsible for the payment of all costs associated with the Scope of Services; including the cost of city and non -city services; performers, all equipment and support personnel, security, set up, clean up, sponsorship acknowledgement, insurance, taxes, fees and any other costs involved in undertaking the film festival. 2) Develop a final 'budget and work plan for the Film. Festival including all planning, promotional, set up, operational and wind -up costs and submit to PRCSA 30 days prior to the ,first screening for final approval. As changes occur, submit such changes to PRCSA for approval. 3) Provide cash flow financing for event costs. 4) Procure and pay for all goods and services associated with the .Film Festival.. 5) Obtain appropriate event insurance coverage. S. logistics 1) Ensure that all aspects of the Film Festival are well - coordinated and attended to prior to, during and immediately following the event, taking into consideration the dynamics and needs of the downtown merchants and residents. 2) Ensure that all screening representatives and talent are invited in advance and attend the appropriate screenings and necessary accommodations are provided. 3) Provide a quality experience for event visitors with minimal disruption and inconvenience to the merchants and residents within the event boundaries. 4) Take into consideration the needs of the downtown merchants and residents in the logistics planning in order to prevent problems with vendor /merchant competition and disruption of business, address the needs of downtown merchants in terms of booth placement, and prevent late night noise and other disturbances and disruption for downtown residents. 5) Provide directional maps to PRCSA of areas where screenings will be taking place two weeks prior to the start of the first screening. 7