POCHARTE 2 - 2013 - Laserfiche WebLink

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6) The layout of each screening, including the placement of booths, stages,, etc., shall be mutually agreed between City and Producer. 7) Secure adequate staffing and volunteers to ensure effective management of on- site logistics, including a sufficient number of well - trained staff scheduled during the Film Festival to handle on -site logistical problems that may arise and to handle last minute decisions and changes. 8) Attend meetings with PRCSA, its representatives and others as required for planning, implementation, and evaluation of the Film Festival. 9) Coordinate and contract all requirements, which may include sound and lighting systems; audio and video; staging and technology requirements; tenting; sponsor signage /recognition; power, site security, etc. 10) Ensure that all sub - contract vendors have the capacity to adequately staff their areas of responsibility, including on -site supervision. 11) Secure all necessary permits and/or licenses and submit to PRCSA at least two (2) weeks prior to the start of each screening. 12) Pay for all logistical costs. C. Artistic /Programming 1) Finalize the Fihn Festival program, including the development of all screenings, talent, local entertainment, dates, locations, VIP presentations, sponsor recognition as described herein and submit to PRCSA at least two (2) weeks prior to the first screening for final approval. 2) Finalize the list of all confirmed talent, celebrities, and entertainment identified in Producer's Proposal of Services (Exhibit A) and submit to PRCSA at least two (2) weeks prior to the first screening for final approval. Submit to PRCSA any changes as they occur. 3) Provide a series of free screenings that will be include appropriate activities for families, insightful documentaries, and popular themes for people from different cultures. The total number of screenings will be determined by City, selected from the fist submitted in Producer's Proposal of Services (Exhibit "A "). 4) Develop and incorporate ancillary activities that will complement the screenings that will engage the community in a positive and productive way. 5) Design and produce a creative brand (look and feel) for the celebration, to be used in all advertising and promotional materials and submit to PRCSA by July 1, 2013 for final approval. If a theme is considered, City and Producer must reach mutual agreement as to said theme. 6) Negotiate and contract with all talent and performers, including travel logistics and technical requirements. 7) Producer agrees not to sell or distribute or allow the sale of or distribution of any tobacco products during the Fihn Festival. 8) Ensure permits and insurance requirements are secured by all subcontractors. 9) Arrange for and deliver to PRCSA two weeks prior to the start of the event, written permissions allowing PRCSA to use photos and /or videos of the participating artists prior to the Film Festival. 10) Pay for all artistic /programming costs.