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Management Partners EXHIBIT 2 To: Ms. Debra Kurita From: Amy Cohen Paul and Robyn Uptegraff Subject: Cost of Optional Strategic Planning Activities Date: September 11, 2013 Management Partners has been asked to provide cost details about two new strategic planning activities for Council's consideration. To provide context, one community forum was held on Saturday, August 10, with 180 attendees. Four focus groups (two with employees and two with community members) were held on September 5. All of the input from these efforts will form the basis of an online survey currently being designed. There will be significant outreach efforts on the part of the City to get as large a response as possible from businesses, community groups, schools, etc. The attached schedule shows the current strategic planning schedule and the remaining elements to be completed. During the Strategic Planning Sub-Committee meeting of September 10, Sub-Committee members asked that Management Partners and City staff provide cost information for two additional options for increased community input. This memorandum provides the additional Management Partners cost for each option. Hold Five Concurrent Community Forums One suggestion was to hold five additional community forums as the next step in the process. The five additional forums, following the same format as the August 10th forum, would be held in Wards 1, 2, 3, 5 and 6 concurrently to ensure that constituents must select a single forum. Resource Needs: In addition to two Management Partners facilitators per session, the City would need to provide at least nine bi-lingual individuals per session. (The original forum had over 20 City employees in attendance, and a minimum of 18 per session would be preferred.) The City of Santa Ana will be responsible for providing a write up of notes from all community forums, including translations. Management Partners will use the original format design with two facilitators per session and, using the notes from the forums, will provide a summary of themes, as was done following the August session. The themes will be incorporated into the online survey. (Note: Holding additional forums will cause the survey and the remaining activities to be delayed.) 1730 MADISON ROAD • CINCINNATI, OH 45206 • 513 861 5400 • FAX 513 8613480 MANAGEMENTPARTNERS.COM 2107 NORTH FIRST STREET, SUITE 470 • SAN JOSE CALIFORNIA 95131 • 4084375400 • FAX 4084536191 3152 RFD HILLAVENUE, SUITE 26SAnSESA, CALIFORNIA 92626 • 949 222 1082 • FAX 408 453 6191