PLANNING CENTER, THE 8F - 2013 - Laserfiche WebLink

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IBI Group comments. We have shown the amount of effort we have expended to address out of scope work and estimated the effort necessary to respond to work yet to be completed. A key aspect that is worth highlighting is our original scope of work did not include public involvement and the required effort to support it. We believe that this is a significant departure from what was scoped back in 2009 that has never been addressed. ENGINEERING Task A.1: Project Management/Quality Control Plan /Administration Work Completed To-date Within Scope: • Project management and administration for the completion of three Build Alternatives and supporting technical documents leading to April 2010. • Amendment #1, support for the development of one new alternative based on discussion with Jason Gabriel, September 14, 2011. • Amendment #1, project management and administration for the refinement of the Preferred Build Alternative beyond the 2010 work. Work Completed Out of Scope: • Additional project management and administration needed to develop a total of six Build Alternatives • Based on unbilled work: o Staff hours: 4 c Fee: $388 Remaining Work to be Completed Within Scope: • Work on original scope and Amendment #1 has been completed however, ongoing comments and city refinements continue beyond the anticipated task hours for this task. Cost to be Complete. • Additional project management and administration time needed to respond to ongoing comments and city refinements. • Based on comments received to date: • Assumed staff hours: 16 • Assumed budget: $2,944 Task A.2: Meetings and Coordination Work Completed To -date Within Scope: • Project meetings for the completion of three Build Alternatives and supporting technical documents leading to April 2010. • Amendment #1, support for the development of one new alternative based on discussion with city, September 14, 2011. • Amendment #1, project meetings for the refinement of the Preferred Build Alternative beyond the 2010 work. Work Completed Out of Scope: • Additional meetings and conference calls requested by the city over and above the hours identified in the original scope of 104 hours and budget and the 4 hours identified in Amendment #1. • Based on unbilled work: • Staff hours: 16 • Fee: $1,554 Remaining Work to be Completed Within Scope: Work on original scope and Amendment #1 has been completed however, ongoing