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C. Scope of Work Management and Administration MANAGEMENT AND COORDINATION The Planning Centers Project Manager will be the key contact for the City and will be responsible for the overall subconsultant team including (1) task scheduling and assignment, management of resources, monitoring of costs, and schedule adherence; (2) management and coordination of contract administration and accounting; and (3) coordination and communications with the City project team to ensure that City policies, procedures, and applicable procedures. Progress Reporting The Planning Center will coordinate with team members to provide progress reports to the City at monthly intervals. Meetings Our scope of work includes meeting attendance as coordinated with the City subsequent to the RFP. The Planning Center will be responsible for documenting all meetings and public hearings. The scope of work assumes the following: The Planning Center: will participate in up to 12 City staff meetings including a kick -off meeting (1), Screencheck Draft EIR and Final EIR reviews (2) and public presentation preparation meetings (2); ETAC and Redevelopment Agency Meetings (total 2), Planning Commission Hearings (2), City Council Hearings (2). Purposes of meetings are interchangeable at the discretion of the City. 1BI: will be available for a total of 12 meetings (10 meetings and 2 public hearings) as requested by the City and /or Project Team. Purposes of meetings are interchangeable at the discretion of the City. Urbana Preservation and Planning: will be available to attend up to 2 meetings at the direction of The Planning Center Project Manager. Project Schedule A detailed MS Project schedule is included in Section D. of this proposal. Based on an anticipated 01/26/09 Notice to Proceed, the environnmental documentation would be completed by January 2010 and project final approval would be anticipated in April 2010. Engineering RESEARCI I Et DATA COLLECTION The objective of this task is to collect relevant available information about the project site and operating conditions. Within two weeks of the notice to proceed, 101 will submit a list of data requests, such as: existing project site data not already obtained, City General Plan and Design Guidelines, and other nearby City projects. All materials received from the City or other agencies will be logged in a table and filed in the project file. City of Santa Ana - Proposal to Prepare Environmental Documents for Warner Avenue Widening Project The Planning Center I Page 5