ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER 1

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OC Children's Therapeutic Arts Center 2013-14 Program Narrative located strategically close to bus terminals for the convenience of the youth and our families. There are many SAUSD schools in the vicinity, as well as easy access to public transportation. Youth can also take the bus or in some instances walk to the Center. Therefore, our hours of operations, location, and wide variety of programs make our services very accessible to youth in Santa Ana. The hours of operation for OCCTAC are as follows: Days Monday Tuesday Wednesday Thursday Friday Saturday Sunda Hours 8:30 a.m. - 8:30 p.m. 8:30 a.m. - 8:30 p.m. 8:30 a.m.- 8:30 p.m. 8:30 a.m. - 8:30 p.m. 8:30 a.m. - 8:30 p.m. 8:30 a.m. - 5:00 p.m. Closed C. Describe what makes your facility youth friendly and suitable for the program. OCCTAC has been in operation for 13 years providing many services to the Santa Ana community. Our programs prioritize on youth. Therefore, our agency is a perfect environment for WIA participants to feel nurtured, comfortable and in a friendly environment! OCCTAC is a perfect environment that is suitable for the proposed WIA services. D. Majority of communication between the Provider and Navigator will be via email, will the facility have internet access for staff and youth? OCCTAC provides internet access to WIA program staff, as well as to all WIA participants. Technology is an essential component of our program since many older youth are highly interested in careers involving technology. All WIA participants have access to our computer lab, as well as to those located in the WIA offices, where the staff is available to assist them. Currently, we use the Microsoft Office Suite, including Word, Power -point, Excel, PageMaker, Photoshop and Imperisoft, a web -based registration system for student registration, attendance and other software programs. This year we have also added a Music Technology component to our WIA program that utilizes sophisticated technology software programs, such as `Sybellius" and "Pro -Tools" to train our youth with the basics of Recording Technology! E. The facility needs to be compliant with the Americans with Disability Act (ADA) of 1990, please answer complete the ADA/EEO Survey (see attachment H). Our facility is accessible and compliant with all ADA guidelines and regulations. XIV. Fiscal Capacity A. Describe the process used to capture and report fiscal data. All invoices or vendor statements will be initialed by the Executive Director prior to signing the check to pay that bill or invoice. After checks are printed and signed, the accountant shall mark "Paid" with the date of payment and check number utilized for payment. All disbursements shall be reviewed and approved by the Executive Director. A monthly review of all disbursements shall be conducted by the Accounting clerk and reviewed by the Executive Director and the Finance Committee for verification of accuracy, documentation and appropriate approval. The Executive Director shall be authorized to expend funds as approved by the Board of Directors under the organization's annual operating budget. B. Attach a copy of the organization's procurement policies and procedures. See attached documents. C. What systems are used to ensure fiscal accountability and appropriate expenditures, and planned costs? All requests for reimbursement shall be reviewed and approved by the Executive Director and OCCTAC Board of Directors. All reimbursements are subject to budgetary limitations as established in the organization's approved operating budget. No reimbursements are made without appropriate backup documentation. Please see details below of the accounting system used at OCCTAC: • Accounting Method: OCCTAC utilizes a modified accrual -based account methodology. • Cost Allocation Method: Costs are allocated using the Direct Cost Allocation Method (OBM Circular A-122). OCCTAC classifies each item to a specific program, department, site, grant or contact that it directly relates to. Indirect expenses like general administration and general expenses are allocated based on the allowable budgeted portion of each program with the remaining portion to the center's administrative category. OCCTAC shall produce financial reporting for each of the Center's program functions. In consolidation, these programs shall make up the overall financial position of OCCTAC. All transactions (Payments and cash receipts) that occur at the center shall be classified under identified categories and programs.