SANTA ANA WORK CENTER STEM YOUTH PROGRAM (3)

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10 for entry into the city's accounting system. Checks are issued according to City policies and timelines. The department accounting staff includes a Senior Management Analyst and two Senior Accounting Assistants with a total of 20 years of accounting experience with the City of Santa Ana. Payroll As part of the City of Santa Ana, SAWC staff is paid twice a month. Time sheets are completed by all staff indicating functions and programs that have been worked on during that particular pay period. That information, with the accompanying account numbers, is entered into the payroll system by the Senior Accounting Assistant. Payroll dollar amounts are posted to the accounting system and are reflected on the monthly financial reports. Procurement The SAWC follows the City of Santa Ana's procurement policies as well as federal and state regulations related to procurement. Purchase requisitions for items over $500 are entered into the accounting system and approved by the finance staff at City Hall. Buyers from the Purchasing Department review the requisitions and issue purchase orders following City policies and procedures. When the goods are received by SAWC, staff compares the goods delivered to the purchase requisition for completeness and accuracy. The purchase order paperwork is approved, signed and returned to the Purchasing department. Payment for the goods is initiated through the Purchasing department following City procedures. Financial Stability The SAWC is funded by WIA grants, a Department of Labor H-1B grant and an Orange County Social Services Agency grant. Staff continues to pursue additional sources of funding to compliment current programs. The City of Santa Ana provides interim funding from its general revenue fund for all expenses including payroll. Grant funds are requested monthly based on expenditures and replenish the general fund expenses. EXHIBIT A