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A. Guidelines. It shall be understood that all donations under this procedure are <br />voluntary and subject to taxation for the recipient. <br />1. Employees may donate vacation or compensatory time or holiday leave <br />time to the eligible employee. In no event shall sick leave be donated. <br />2. Employees shall be provided a two-week period to submit donations. <br />Donations received after this two-week period shall not be processed. The <br />two-week period for each case shall be designated by the Police Chief or <br />his designee as provided herein below. <br />3. Donations shall be for a minimum of two (2) hours and a maximum of <br />eight (8) hours per donor. All donations must be made in two-hour <br />increments, except in lieu holidays must be for eight (8) hours. <br />4. Any authorization of donations not made in accordance with the <br />procedures outlined in Section C, subparagraph 2 below, will not be <br />processed. <br />5. All donations shall be irrevocable. <br />6. In the event the recipient returns to work before leave donations have been <br />exhausted, any balance on the books shall be accrued by the recipient and <br />designated as sick leave and may be used pursuant to Article XI, Sections <br />11.1 A through 11.1 K above. <br />B. Eligibility. Full-time employees shall be eligible for catastrophic leave donations <br />if the following criteria are met: <br />1. When it is reasonably foreseeable that all accrued time on the books, such <br />as sick leave, compensatory time, vacation, and in lieu holidays, will be <br />exhausted and the employee's illness will continue past the time when the <br />employee will be on paid status. <br />2. The Police Chief or his designee has approved a written request for <br />donations accompanied by a medical statement from the employee's <br />attending physician. The attending physician's statement must verify the <br />employee's need for an extended medical leave and an estimate of the <br />time the employee will be unable to work. <br />C. Procedure. <br />Upon receipt of a valid request for donations from an eligible employee, <br />the Police Chief or his designee shall post a notice of the eligible <br />employee's need for donations on bulletin boards accessible to employees. <br />No confidential medical information shall be included in the posted notice. <br />8 <br />25A-12