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01 March, 2008 <br />Nancy Edwards <br />Page 2 <br />Downtown Office Operations <br />1. Downtown Business & Stakeholder Outreach and Community Relations <br />2. Under direction and supervision of your office, financial administration, including: <br />a. establish /adopt BID operating budget with specific allocations by task and <br />recipient group <br />b. manage operating budget; make recommendations to the appropriate agency <br />c. review /approve monthly expenditures <br />d. review monthly statements of revenue and expenditures, cash flow, statement <br />of financial condition, supplementary reports, etc. <br />3. Coordinate Program and Budget development and preparation for BID adoption <br />for the coming year <br />4. Serve as staff support to existing Boards and Committees, as needed /requested <br />5. Coordinate public information /media /press <br />6. Supervise record keeping — Agendas, Minutes, Resolutions; Supervise noticing <br />and legal — corporate documents, regulatory compliance <br />7. Office administration and supervision of Economic Development Aide <br />8. Maintain /review /enhance standard operating policies and procedures <br />9. Administer contracts with outside consultants, attorneys, CPA/bookkeeper, etc. <br />General Downtown Economic Enhancement <br />1. Represent the organization to the business community and interact with <br />economic and community partners; initiate creation of a Community Based <br />Organization (CBO) <br />2. Monitor /implement existing business recruitment and retention programs <br />3. Coordinate strategic planning process, as needed <br />4. Coordinate marketing and public relations programs <br />5. Supervise evaluation and benchmarking of existing economic programs <br />Property and Business Improvement District (PBID) Formation (Underway) <br />Review current "Citywide" base level City public services /programs; compare to <br />previous base levels; secure commitment for continuation of base level services, as <br />appropriate. <br />PBID Work Plan Development <br />a. Survey property owners regarding desired PBID activities, programs and <br />improvements <br />b. Based on survey results and base level analysis, identify other needed program <br />elements for inclusion in the PBID <br />c. Determine /coordinate additional public input as needed (i.e., workshops, focus <br />groups, etc.) <br />d. Develop 5 year PBID Work Program (The District Management Plan); project <br />cost estimates of desired programs, activities, services and improvements; <br />develop 5 year PBID Budget. 3-12 <br />