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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 18, 2013 <br />TITLE: <br />AMENDMENT TO AGREEMENT WITH <br />CIT COM INC. TO PROVIDE <br />INTEGRATED SOFTWARE <br />CONSULTING SERVICES TO THE <br />POLICE DEPARTMENT <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1" Reading <br />❑ <br />Ordinance on 2 "d Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement amendment with <br />Cit Com Inc. in the amount of $36,700 to provide consulting services for an integrated software <br />system for the Police Department, subject to non - substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />Cit Com Inc. was contracted by the Police Department to provide technological expertise and <br />advice to support the purchase of an integrated software system for the Police Department. Cit <br />Com Inc. provides expertise in public safety information technology planning, acquisition, <br />implementation, and best practice experience with developing public safety software Request for <br />Proposals (RFP's). The original agreement with Cit Com Inc. stated the consultant would assist <br />the department in the following areas: Prepare a project plan, develop an RFP, assist with <br />vendor evaluation and selection, and assist with contract development. <br />Over the last year, Cit Com and SAPD mutually agreed that elements of project planning were <br />more complex than originally envisioned, requiring a project cost justification that lasted several <br />months. Cit Com needed to perform project related tasks not specified in the original agreement, <br />including in- person meetings at the Police Department to discuss the business case and "next <br />steps ", preparation time for those meetings, presentations to police command staff and City staff, <br />and a presentation to the Public Safety Committee. Additional time was also needed to prepare <br />the Department's Computer Aided Dispatch (CAD), Records Management System (RMS), Jail <br />Management System (JMS), and mobile technology Request for Proposal (RFP). This <br />amendment adds $24,000 to complete these additional tasks. <br />25B -1 <br />