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writing and orally to the project governance structure, allowing an opportunity to discuss the <br />content of the report. <br />Specific deliverables of this task would include: <br />— Initial Proposal Analysis <br />— Finalist Recommendation Report <br />— Analyzing proposals, and preparing easyto•read summaries of the content <br />— Conducting oral and on site reference checks on the bidding vendors <br />— Facilitating on site presentations from finalist vendors <br />— Preparing a written and oral finalist recommendation for the City <br />Task 1 -5: Contracting, Support <br />Cit Cam works with the agency and their selected vendor(s) to aid in the development and <br />negotiation of a `best and final" contract in order to obtain the most favorable provisions and <br />stipulations for the agency. The resulting agreement includes a primary, or umbrella, agreement <br />which defines the legal terms and conditions of the relationship between the City and the vendor. <br />The umbrella agreement includes several exhibit& which govern the actual project activities. The <br />most important exhibit Is the Statement of Work. Cit Cam would prepare the initial Statement of <br />Work (SOW) which would serve as the blueprint for the implementation. The SOW defines each <br />task involved it; the entire project, which usually includes the following for each application (or <br />technology): <br />• Project Kickoff • Documentation Delivery <br />• RocuiremeatsValidation • Training <br />• Hardware Review • Interface Testing <br />• Project Schedule Delivery • Production C'utover <br />• Hardware Installation • Functional Testing <br />• Base Software Installation • Reliability Testing <br />• Software Tailoring • Performance Testing <br />• Interface Development and Tasting • Product Certification <br />• GeorileBuilding • Refresher Training <br />1 <br />n <br />0 <br />as <br />n <br />5 <br />c <br />U <br />t7 <br />k�k <br />J <br />25B -20 <br />