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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 16, 2013 <br />TITLE: <br />AGREEMENT WITH PHOENIX <br />GROUP INFORMATION <br />SYSTEMS TO PROVIDE <br />AUTOMATED PARKING <br />CITATION PROCESSING <br />SERVICES <br />CITY MANAG <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2 n Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and the Clerk of the Council to execute a three -year agreement with <br />Phoenix Group Information Systems for automated parking citation processing services in the <br />amount of $487,185, subject to non - substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />On September 18, 2013, the Police Department issued a request for proposals (RFP #13 -051) for <br />automated parking citation processing services. On October 2, 2013 a pre - proposal conference <br />was conducted, and on October 23, 2013 the City received proposals from six firms. Cite Zone, <br />Data Ticket, Phoenix Group, SP Plus Municipal, T2 Systems, and Turbo Data each submitted <br />proposals for consideration. <br />An evaluation committee consisting of representatives from PD Traffic, PD Fiscal, PD Information <br />Services, and Finance/Treasury reviewed and rated the six proposals. The proposals were <br />evaluated according to Responsiveness to RFP (30 %), Experience of Firm and Personnel (30 %), <br />and Cost of Proposal (40 %), as stated in the RFP. The results of the RFP evaluation are as <br />follows: <br />Vendor <br />Score <br />Phoenix Group <br />471 <br />Data Ticket <br />435 <br />Turbo Data <br />427 <br />Cite Zone <br />420 <br />SP Plus Municipal <br />364 <br />T2 Systems <br />341 <br />500 point max <br />25A -1 <br />