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Phoenix Group Agreement <br />December 16, 2013 <br />Page 2 <br />The Police Department proposes to enter into a three -year agreement with Phoenix Group <br />Information Systems. Phoenix Group is a Santa Ana based business and has been <br />accommodating, professional and consistent in it's processing of parking citations under their <br />current agreement with the City. Currently, the Police Department utilizes a hard copy system for <br />issuing and processing parking citations. In order to enhance efficiencies and save costs, the <br />Police Department will transition from the hard copy system to an automated system. Citations will <br />be issued using handheld electronic devices and uploaded to Phoenix Group saving processing <br />time and costs. <br />The automated parking citation system is expected to provide a substantial savings to the City, in <br />excess of $50,000 for the first year, when compared to the current agreement in place. The first <br />year of the agreement includes $151,083 for citation processing, equipment maintenance and <br />supplies, and $48,936 for equipment, for a total of $200,019 the first year. Years two and three of <br />the agreement include $143,583 for citation processing and supplies, for a total three -year <br />agreement amount of $487,185. <br />FISCAL IMPACT <br />Funds are available in the Police Department, Traffic Division Fund (account no. 01114405 62300) <br />and CDA — Parking Meter Fund (account no. 02718860 62300). <br />J i <br />Carlos Rojas <br />Acting Chief of Police <br />Police Department <br />Nancy Fong, AICP <br />Interim Executive Director <br />Community Development Agency <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Mgt. Services Agency <br />25A -2 <br />