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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 7, 2014 <br />TITLE: <br />AGREEMENTS FOR PARK LANDSCAPE <br />MAINTENANCE SERVICES FOR <br />DISTRICTS 1 AND 3 <br />2 " <br />CITY MANAGE <br />6 - G l — • <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1" Reading <br />❑ <br />Ordinance on 2nd Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and Clerk of the Council to execute a one -year agreement, <br />with four one -year renewal options, with Landscape West Management Services, Inc. dba <br />Palo Verde Landscape Management Company to provide park landscape maintenance <br />services in District 1 in an annual amount not to exceed $259,000 and approve a 10% <br />contingency for unanticipated work for a total annual amount not to exceed $284,900, <br />subject to non - substantive changes approved by the City Manager and City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute a one -year agreement, <br />with four one -year renewal options, with Mariposa Landscape, Inc. to provide park <br />landscape maintenance services in District 3, in an annual amount not to exceed <br />$887,420, and approve a 10% contingency for unanticipated work for a total annual <br />amount not to exceed $976,162, subject to non - substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency ( PRCSA) divides the City into five park <br />maintenance districts. On October 30, 2013, PRCSA issued a Request for Proposals (RFP) to 20 <br />landscape maintenance vendors for the maintenance of District 1 and District 3. On November 6, <br />2013 a pre - proposal conference was conducted, and on November 21, 2013 five proposals were <br />submitted for consideration. Landscape West Management Services, Inc. doing business as <br />Palo Verde Management Company, Mariposa Landscape, Inc., Master Landscape and <br />Maintenance, Inc., Midori Gardens, and Vista Del Verde Landscape, Inc. submitted proposals for <br />consideration. <br />An evaluation committee consisting of two representatives from PRCSA Park Services, one <br />representative each from the City of Anaheim Park Services and the City of Orange Park <br />Services reviewed and rated the five proposals. The proposals were evaluated according to the <br />evaluation criteria listed in the RFP, which includes Capability and Experience of Contractor <br />(25 %), Past Performance (25 %), and Cost of Proposal (50 %). The results of the RFP evaluation <br />were as follows: <br />25F -1 <br />