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City of Santa Ana Public Art Project <br />Proposed Timeline <br />DATE <br />TASK <br />JANUARY 2014 <br />15 <br />Agreement between ArtsOC & City of Santa Ana executed <br />15 -20 <br />Prepare work plan <br />15 -20 <br />Revise RFQ <br />20 <br />Submit revised RFQ, work plan & recommended judges to City <br />24 <br />City approves RFQ, work plan & recommended judges <br />25 <br />Submit new call registration form on Cafe <br />FEBRUARY <br />— <br />1 <br />Launch call (Open 2 months; Feb 1 —Apr 1) <br />Distribute RFP <br />Establish artist selection panel & review meeting schedule <br />MARCH <br />Monitor applicants for completeness <br />e APRIL <br />1 <br />Close the Call for Artists <br />Online judging (1 month) <br />-- <br />MAY <br />-- <br />Prepare for in- person review meeting <br />9 <br />In- person review meeting <br />Send notification & RFP to finalists (2 months) <br />- --- <br />Conduct site visits with finalists <br />JUNE <br />Conduct site visits with finalists at planned installation site <br />JULY <br />- -- <br />11 <br />In- person selection meeting <br />Begin drafting contract for artist <br />AUGUST <br />- — <br />Present selected artist to City for approval - specific approval <br />process to be determined by the City <br />Inform selected artist & City begins contract process with artist <br />-- <br />Inform non - selected artists <br />SEPTEMBER - <br />DECEMBER <br />Oversee that artist meets deadlines & timeline <br />JANUARY 2015 <br />Review site preparation plans <br />Review informational plaque text & plans <br />