25D - AGMT - WATER SYS COMPUTER SRVS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 18, 2014 TITLE: AGREEMENT WITH IDMODELING, INC., FOR WATER SYSTEM COMPUTER MODELING SERVICES CITY MANA ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with IDModeling Inc., subject to nonsubstantive changes approve d provide water system computer modeling services, one -year renewals authorized by the City Manager, DISCUSSION 1 by the City Manager and City Attorney, to for a one -year period with provisions for three in an amount not to exceed $300,000. Approval of this recommended action will allow the evaluation and analysis of the City's water system for reliability, system hydraulic operations, and future needs. The City's water enterprise provides water to all of Santa Ana's residents and businesses, and it is vital that water system management activities incorporate industry best practices. An important industry best practice is to create a water system hydraulic computer model that utilizes technology to optimize daily operations and to plan for future capital improvement projects. Staff prepared a Request for Proposals (RFP) for the development and calibration of a computerized water system model, and issued the RFP on November 6, 2013. The RFP was posted on the City's website and sent to six qualified firms. Three responses were received and evaluated by a selection committee firms scored above the minimum proposed fees of the three firms. Firm IDModeling, Inc. RBF Consulting Black and Veatch, Inc. comprised of personnel from the Public Works Agency. All acceptable score of 70. Listed below are the ratings and Score 94 84 79 25D -1 Base Fee $215,885 $249,640 $229,926