4-1 SUBMISSION ANNUAL ADMIN PLAN_EXHIBIT 3

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memorandum to the director of the OPH with jurisdiction over the receiving PHA that HUD transfer the unit in question. A copy of the initial notification and any subsequent correspondence between the PHAs on the matter must be attached. The receiving PHA must send a copy of the memorandum to the initial PHA. If the OPH decides to grant the transfer, the billing arrangement on behalf of the family ceases with the transfer, but the initial PHA is still responsible for any outstanding payments due to the receiving PHA. Overpayments \[Notice PIH 2012-42\] In all cases where the receiving PHA has received billing payments for billing arrangements no longer in effect, the receiving PHA is responsible for returning the full amount of the overpayment (including the portion provided for administrative fees) to the initial PHA. In the event that HUD determines billing payments have continued for at least three months because the receiving PHA failed to notify the initial PHA that the billing arrangement was terminated, the receiving PHA must take the following steps: Return the full amount of the overpayment, including the portion provided for administrative fees, to the initial PHA. Once full payment has been returned, notify the Office of Public Housing in the HUD area office with jurisdiction over the receiving PHA of the date and the amount of reimbursement to the initial PHA. PHA will be subject to the sanctions spelled out in Notice PIH 2012-42\]. Denial or Termination of Assistance At any time, the receiving PHA may make a determination to deny or terminate assistance to a portable family for family action or inaction \[24 CFR 982.355(c)(9), 24 CFR 982.355(c)(10)\]. In the case of a termination the PHA should provide adequate notice of the effective date to the initial PHA to avoid having to return a payment. In no event should the receiving PHA fail to notify the initial PHA later than 10 days following the effective date of the termination of the billing arrangement. \[Notice PIH 2012-42 SAHA Policy If SAHA elects to deny or terminate assistance for a portable family, SAHA will notify the initial PHA within 10 days after the informal review or hearing if the denial or termination is upheld. SAHA will base its denial or termination decision on the policies set forth in Chapter 3 or Chapter 12, respectively. The informal review or hearing will be held in accordance with the policies in Chapter 16. The receiving PHA will furnish the initial PHA with a copy of the review or hearing decision. Absorbing a Portable Family The receiving PHA may absorb an incoming portable family into its own program when the PHA executes a HAP contract on behalf of the family or at any time thereafter providing that (a) the PHA has funding available under its annual contributions contract (ACC) and (b) absorbing the family will not result in over-leasing\[24 CFR 982.355(d)(1), Notice PIH 2012-42\]. Page 10-15 04/01/14