4-1 SUBMISSION ANNUAL ADMIN PLAN_EXHIBIT 3

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PHA must be attached to the initial billing notice. The receiving PHA may send these documents by mail, fax, or e-mail. SAHA Policy SAHA will send its notice of lease-up by fax or e-mail, if necessary, to meet the billing deadline but will also send the initial billing notice by regular mail. If the receiving PHA fails to send the initial billing within 10 days following the date the HAP contract is executed, it is required to absorb the family into its own program unless (a) the initial PHA is willing to accept the late submission or (b) HUD requires the initial PHA to honor the late submission (e.g., because the receiving PHA is over-leased) \[Notice PIH 2012-42 Ongoing Notification Responsibilities \[Notice PIH 2012-42, HUD-52665\] Annual Reexamination. The receiving PHA must send the initial PHA a copy of a portable -50058 after each annual recertification for the duration of time the receiving PHA is billing the initial PHA on behalf of the family, regardless of whether there is a change in the billing amount. SAHA Policy SAHA will send a copy of the updated HUD-50058 by regular mail at the same time . SAHA and owner are notified of the reexamination results Change in Billing Amount. The receiving PHA is required to notify the initial PHA, using form HUD-52665, of any change in the billing amount for the family as a result of: A change in the HAP amount (because of a recertification, a change in the applicable payment standard, a move to another unit, etc.) An abatement or subsequent resumption of the HAP payments Termination of the HAP contract Termination of the family from the program The timing of the notice of the change in the billing amount should correspond with the notification to the owner and the family in order to provide the initial PHA with advance notice of the change. Under certain circumstances notification may be later than 10 days following the effective date of the change in the billing amount. If the receiving PHA fails to send Form HUD-52665 within 10 days of effective date of billing changes, the initial PHA is not responsible for any increase prior to notification. Late Payments \[Notice PIH 2012-42\] If the initial PHA fails to make a monthly payment for a portable family by the tenth calendar day of the month, the receiving PHA must promptly notify the initial PHA in writing of the deficiency. The notice must identify the family, the amount of the billing payment, the date the billing payment was due, and the date the billing payment was received (if it arrived late). The receiving PHA must send a copy of the notification to the Office of Public Housing (OPH) in the HUD area office with jurisdiction over the receiving PHA. If the initial PHA fails to correct the problem by the second month following the notification, the receiving PHA may request by Page 10-14 04/01/14