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writing and orally to the project governance structure, allowing an opportunity to discuss the <br />content of the report. <br />Specific deliverables ofthis task would include: <br />— initial Proposal Analysis <br />— Finalist Recommendation Report <br />— Analyzing proposals, and preparing easy -to -read summaries of the content <br />— Conducting oral and on site reference checks on the bidding vendors <br />— Facilitating on site presentations from finalist vendors <br />— Preparing a written and oral finalist recommendation for the City <br />cask 1 -5: Contracting Support <br />Cit Cons works with the agency and their selected veodor(s) to aid in the development and <br />negotiation of a "best and final" contract in order to obtain the most favorable provisions and <br />stipulations for the agency. The resulting agreement includes a primary, or umbrella, agreement <br />which defines the legal terms and conditions of the relationship between the City and the vendor. <br />The umbrella agreement includes several exhibits which govern the actual project activities. The <br />most important exhibit is the Statement of Work. Cit Cam would prepare the initial Statement of <br />Work (SOW) which would serve as the blueprint for the implementation, The SOW defines each <br />task involved In the entire project, which usually, includes the following for each application (or <br />technology), <br />• Project Kickoff • Documentation Delivery <br />• Requirements Validation • Training <br />• Hardware Review • Interface Testing <br />• Project Schedule Delivery • Production Cutover <br />• Hardware Installation • Functional Testing <br />• Base Software Installation • Reliability Testing <br />• Software Tailoring • Performance Testing <br />• Interface Development and 'testing • Product Certification <br />• GeoGlc Building • Refresher Training <br />n <br />0 <br />ago <br />n <br />a <br />N <br />G <br />U <br />L] <br />f + <br />J <br />