CIT COM INC. 2A -2013 - Laserfiche WebLink

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Updated Proposal May, 2012 Contract In May, 2012, Cit Com was retained by the City of Santa Ana Police Department (SAPD) to provide professional assistance with modernizing the agency's legacy dispatch, records, mobile and jail infrastructure. The project was divided into the following tasks: 1. Project Initiation 2. Needs Analysis 3. Technology Acquisition 4. Procurement Support 5. Contracting Support The second task, Needs Analysis, was originally conceived as a 30 -hour task. However, Cit Cam and SAPID mutually agreed that the task was more complex than originally envisioned, requiring a project cost justification that lasted several months, Although the budget was exhausted, Cit Com continued to work with SAPD well beyond Task 2, by participating in onsite meetings (to discuss the Business Case and "next steps "), and writing the Department's Computer Aided Dispatch (CAD), Records Management System (RMS), Jail Management System (1MS), and mobile technology Request for Proposal (RFP). Tasks 1— 3 were completed, while Tasks 4 and 5 were not. With the RFP in near - final form, the City is ready to release the RFP to the vendor community. Cit Com has prepared this proposal to complete the remaining two tasks: Task 1.4i Procurement 5uasnort Cit Com, acting as a member of the evaluation team, would review each proposal response to determine which systems are best able to meet the requirements. Each proposal would also be reviewed by members of the project team for completeness and to ensure that they properly address the functionality requirements of the RFP. During this portion of the project, the evaluation and selection criteria methodology would be applied, thus eliminating vendors who fail to meet the requirements. Using the evaluation criteria as a guide, qualified proposals would be evaluated in depth based upon (at a minimum) the following criteria: • Adherence of the proposal to the format • Completeness of the proposal. • Quality and depth of references. a • Previously demonstrated ability to successfully install police technology a applications. • Level of service and responsiveness that the vendor commits to providing to the City. o