CIT COM INC. 2A -2013 - Laserfiche WebLink

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• Financial stability and resources of the vendor. • Experience and technical expertise of staff. • Design, capability, and functionality of system and application software as determined by the evaluation team. • Current availability and ability to demonstrate installation of the proposed soft- ware applications required by the City. • Level of integration between applications and demonstrated interfaces with external systems /devices. • Capability, design, reliability, warranty and expandability of proposed hardware, • Economic feasibility and justification of all costs. • Vendor willingness and ability to negotiate a contract acceptable to the City. • Feasibility, timeliness and quality of software implementation schedule and conversion plans (if data conversion is required). • Level of assistance to be provided to the City by the vendor during the Implementation process as part of the contract. • The number of hours and extent of user training. • Quality and extent of the documentation to be provided, Additionally, information pertaining to each major area of the specifications would be summarized, evaluated and ranked. Additional information and clarification would be obtained from responding vendors as required, Finally, the list of vendors would be narrowed to two semi - finalist vendors who would be further evaluated though vendor demonstrations, operational site visits, reference checks and oral interviews. Based upon the proposal and subsequent analysis, Cit Com would recommend the company whose system(s) and equipment best meet the overall requirements of the City in a Finalist Recommendation Report. The Finalist Recommendation Report would be submitted both in writing and orally to the project governance structure, allowing an opportunity to discuss the content of the report. Specific deliverables of this task would include: — Initial Proposal Analysis — Finalist Recommendation Report — Analyzing proposals, and preparing easy -to -read summaries of the content — Conducting oral and on site reference checks on the bidding vendors — Facilitating on site presentations from finalist vendors -- Preparing a written and oral finalist recommendation for the City Task Y -S: Contracting Support Cit Com would work with SAPD and their selected vendor(s) to aid in the development and negotiation of a "best and final' contract in order to obtain the most favorable provisions and stipulations for the agency. The resulting agreement includes a primary, or umbrella, agreement which defines the legal terms and conditions of the relationship 1- n a 0 U J