ORANGE, COUNTY OF (27) - 2013 - Laserfiche WebLink

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Post Award ? Post award budget, and time modifications must be requested using the Cal 11 agament F'or'ms W&Kbook (FMFW) V 1. 10, signed by the ` Modrficafiot�s EMAFiliaauarahlV� Subgraatee's Authorized Agent, and subrgrtted to the'Snbgrantee s Program Rcpra son tative tri YFie Horn elaI d Security Orallf Section at Cal EMA. The Subgrantee may iniplement,the modifications, aad incur associated expenses, only aft er receiving),vritten firiaf approvitl'of the tnodificatiou from the State. Failure to submit modification requests, and receive written approval prior to tesult in reduction or disallowance of that part of the grant. expenditure, could a Note: Modifications can be requested once per quarter during the grant performance period. Payment Request To request advance or reimbursement payment of FYI l HSGP fonds, complete a payment request form using the Cal EMA Financial Management Forms Workbook and return it to the appropriate Program Representative in the Homeland Security Grant Unit at the Cal EMA. Subgrantees who fail to follow the workbook instructions may experience delays in processing. Payments can only be made if the Subgrantee has submitted a completed and approved application. Exercise costs will not be reimbursed until an AAR has been posted and access to the AAR has been granted to Program Representative Rachel Magana. Program Representative Rachel Magana can be reached at (916) 324 -9314 or rachel maganlQcalema ca.aov Advances and DHS allows Subgrantees to request FYI l HSGP funds up to 120 days prior to The federal requires that advances must be Interest Earned expenditure /disbursement. guidance deposited in interest- bearin accounts and describes how interest earned should Advances be returned quarterly to the federal government. In addition to returning interest in accordance with the prescribed federal guidance, Subgrantees must also inform the grantees's Program Representative in the Homeland Security Grant Section at the Cal EMA of any interest returned on program funds. Performance Many Subgrantees have been unable to procure large equipment items due to Bond vendor delivery scheduled to occur after the federal reporting period had expired, To assist with this issue, DHS allowed Subgrantees to obtain a "performance bond" wherein Subgrattees procured the items) in question, paid the money up front, and obtained a performance bond to ensure delivery of the item within 90 days of the Subgrantees performance period. Subgrantees must obtain a performance bond for any equipment item over $250,000 or any vehicle, aircraft or watercraft, financed with homeland security dollars. Subgrantee Subgrantees must prepare and submit performance reports to the State for the Performance duration of the grant performance period, or until all grant activities are Reports completed and the grant is formally closed by Cal EMA. Subgrantees must complete a Biannual Strategy Implementation Report (BSIR) using the DHS /FEMA Grants Reporting Tool (GRT). To obtain access to the online GRT, 14