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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 6, 2014 <br />TITLE: <br />AGREEMENT WITH BELL BUILDING <br />MAINTENANCE COMPANY AND ABM <br />FOR CUSTODIAL SERVICES AT CITY <br />PARK RESTROOMS AND PARK <br />BUILDINGS <br />L�. <br />CITY MA GER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />09:1004 7 <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Bell <br />Building Maintenance Company for park restroom custodial services in Districts 1, 2, 3, <br />and 4 in the amount of $125,796, which includes a 10 % contingency, for one -year with <br />two one -year options under the same terms and conditions, exercisable by the City <br />Manager, beginning June 1, 2014, renewing June 1, 2015 and June 1, 2016, subject to <br />non - substantive changes approved by the City Manager and the City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute an agreement with ABM <br />for park building custodial services in Districts A, 1, 2, and 3 in the amount of $138,336, <br />which includes a 10 % contingency, for a one -year term with two one -year options under <br />the same terms and conditions, exercisable by the City Manager, beginning June 1, 2014, <br />renewing June 1, 2015 and June 1, 2016, subject to non - substantive changes approved <br />by the City Manager and the City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency (PRCSA) divides the city into five park <br />maintenance districts, Districts 1 -4 and A. The custodial services contracts for maintaining park <br />restrooms expire on May 31, 2014. A request for proposals (RFP) was issued and advertised on <br />February 20, 2014 through the city website and PlanetBids.com. A pre - proposal conference and <br />job walk was conducted on February 27, 2014, and proposals were received and opened on <br />March 26, 2014. The City received two proposals from Bell Building Maintenance Company and <br />ABM. <br />An evaluation committee consisting of two representatives from PRCSA Park Services and one <br />representative from the City of Anaheim Park Services reviewed and rated the two proposals. <br />The proposals were evaluated according to the evaluation criteria listed in the RFP, which <br />includes Capability and Experience of Contractor (25 %), Past Performance (25 %), and Cost of <br />Proposal (50 %). The results of the RFP evaluation were as follows: <br />25A -1 <br />