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L 'A <br />i I& L 1w.,, �- �0, <br />Integrated Law and Justice Agency for Orange County <br />2501-3 <br />- A Joint Powers Authority - <br />Jackie Gomez- Wbitaley, Chair <br />Cypress Police Dept. <br />TO: Carlos Rojas, Interim Chief of Police <br />5275 orange Ave. <br />Santa Ana Police Department <br />Cypress, CA 90630 <br />714229 -6621 <br />FROM; Bob McDonell, Executive Director <br />714 229.8957 Fax <br />SUBJECT: Automated Citations Project — Letter of Commitment <br />Kevin Baker, Vice chair <br />DATE: March 17, 2014 <br />Westminster Police Dept. <br />8200 Westminster Blvd <br />Westminster, CA 92683 <br />714548.3706 <br />ILJAOC is implementing an electronic citations project Countywide In <br />714379.9604 Fax <br />the second half of fiscal 2014, in response to the Superior Court's <br />Bob McDonell <br />notice that they will no longer be contracting with the firm that enters <br />Executive Director <br />the citation data received, into their Case Management System, As a <br />949 279 -4888 <br />result, issuing agencies may see long delays due to the lack of Court <br />Member Agencies <br />resources, which will no longer be available to process them; thereby <br />area oft <br />Impacting the adjudication of those matters. We are told the result <br />Anaheim <br />will affect the fines and forfeiture revenue of those respective <br />Brea <br />jurisdictions. (In some cases, the citations may not be entered at all <br />Buena Park <br />due to statute of limitations issues.) The project and approach is <br />Costa Mesa <br />described in the attached implementation report, adopted by the <br />Cypress <br />ILJAOC Board at their January 2014 meeting. <br />Fountain Valley <br />nn <br />The project is based on a competitive procurement run by ILJAOC <br />Gordan Grove <br />Garde <br />(with the participation of a number of the member agencies, which <br />Huntington Beach <br />served as the review committee), that resulted in the selection of <br />Irvine <br />Brazos Technologies as the vendor. The first phase of that <br />La Habra <br />engagement was a pilot project that deployed the system at the Brea, <br />La Palma <br />Irvine and Orange Police Departments. <br />Laguna Beach <br />Los Alamitos <br />The Brazos contract is held by ILJAOC and ILJAOC will take on an <br />Newport Beach <br />Orange <br />overall contract management role. They will work with Brazos to <br />Placentia <br />order equipment, manage the schedule, refine configurations and run <br />Santa Ana <br />regular meetings that monitor Brazos' delivery and schedule <br />Seal Beach <br />performance. ILJAOC will invoice each participating department for <br />Tustin <br />their equipment and implementation, and will in turn pay invoices to <br />Brazos and other contractors supporting the project for ILJAOC. <br />Westminster <br />W <br />County of orange, <br />on behalf of; <br />Ownership of the equipment will be transferred to the respective <br />District Attorney's Office <br />departments upon completion of the implementation phase of the <br />Probation Department <br />project; however, ILJACC will manage the warranty and service for <br />Public Defender <br />the devices on an ongoing basis. ILJAOC will invoice the <br />Shedff's Department& <br />department annually for the costs associated with the annual <br />their contract cities <br />software licensing and maintenance, once the Project has completed <br />University of CA, Irvine Police <br />Department <br />the implementation phase and we move to annual sustainment. The <br />Superior Court of California, <br />pricing includes an ILJAOC administered extended warranty for much <br />County of orange <br />of the equipment as part of the base offering. ILJAOC will work with <br />2501-3 <br />