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2j Page <br />Automated Citation Project Letter of Commitment <br />Brazos to repair or replace hardware components that fail during the <br />first five years of operation through the utilization of the maintenance <br />fees, The exception is the core Motorola handheld device, These <br />devices are procured with a 3 year no -fault warranty. Their planned <br />life is approximately 6 years. Experience in Brea and Orange <br />Indicate that the actual life of the devices is well in excess of 5 years <br />in most cases, ILJAOC does not plan to replace those units outside <br />of the extended warranty period at this time. <br />ILJAOC is working with the Orange County Random Access Network <br />(RAN) Board to develop a cost sharing plan in conjunction with their <br />mobile fingerprint project that could address the replacement of much <br />of the portable equipment at the end of its useful life (4 to 6 years). <br />Once we are able to further explore the potential for that <br />arrangement, ILJAOC will reconsider a life cycle management <br />program that if necessary, will involve the collection of a portion of <br />the capital replacement costs on an annual basis to allow for the <br />complete replacement of the equipment when necessary, without <br />having to request additional funding for the capital replacement from <br />the participating agencies. <br />Originally the costs for this project were presented on a unit basis. <br />The costs have now been refined to allow each member agency to <br />customize their purchase and add additional quantities as necessary. <br />This allows for greater transparency and provides for a breakdown of <br />each cost element. The costs have not changed from our previous <br />estimate; they are simply refined for each Agency's needs. <br />The costs are made up of two components. There is a baseline <br />implementation cost for each agency, plus the per unit hardware <br />components. The project allows each department to select the <br />number of devices and ancillary Items to purchase. Departments <br />can make configuration selections to suit their operations that will <br />impact the total cost. <br />ILJAOC operates on a not for profit basis and as more agencies <br />participate and volumes increase, efficiencies are expected to be <br />realized. iLJAOC will review the project financials periodically and if <br />a project funding surplus is realized due to the expected efficiencies, <br />then options for the use of that surplus including capital replacement <br />deferred maintenance costs will be explored, <br />2501-4 <br />