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4.5 CITY shall notify COUNTY of an annual maximum amount, if any, authorized by <br />CITY'S governing body for GVS overtime services provided under this Agreement. <br />5.0 FINANCIAL ACCOUNTABILITY <br />5.1 COUNTY agrees to provide fiscal procedures adequate to assure accounting for the <br />billing of costs to CITY under this Agreement, in accordance with COUNTY'S <br />general accounting policies, and the accounting policies and procedures of <br />COUNTY'S Auditor - Controller. All claimed reimbursements will be supported <br />with source documents retained by COUNTY. <br />5.1.1 COUNTY shall be reimbursed monthly in arrears for actual costs incurred, <br />upon the submission of invoices to CITY. The monthly invoices shall be <br />submitted in such form and detail as required by COUNTY'S Auditor - <br />Controller, and be accompanied by an affidavit signed by COUNTY <br />certifying the appropriateness of the amounts billed. <br />5.2 CITY shall pay COUNTY within thirty (30) days of the invoice date. Late charges <br />will be assessed to CITY in the following situations: <br />5.2.1 Over - the - counter payments will be assessed a late charge if any payment is <br />not received by COUNTY within thirty (30) days of the date of the invoice <br />for which payment is being rendered. <br />5.2.2. Payments transmitted to COUNTY via the U.S. Mail, and which have <br />CITY'S postage meter mark, will be assessed a late charge if any payment is <br />not received within thirty one (3 1) days of the date of the invoice for which <br />the payment is being rendered. <br />5.2.3. Payments transmitted to COUNTY via the U.S. Mail, and which have a <br />U.S. Post Office postmark dated thirty (30) days after the date of the <br />invoice, will be assessed a late charge. <br />5.3 The late charge assessed in each of the above situations shall be three - quarters of <br />one percent (0.75 %) of the payment due and unpaid, plus One Hundred Dollars <br />($100.00) for late payments made within thirty (30) days after the payments are <br />due. An additional charge of three - quarters of one percent (0.75 %) of said <br />payment shall be added for each additional thirty (30) -day period that the invoice <br />remains unpaid. Late charges shall be added to the payment due and invoiced to <br />CITY in accordance with Section 5.2 herein. Any invoices and applicable late <br />charges remaining unpaid within ninety (90) days of the invoice date may result <br />in deductions, by COUNTY'S Auditor - Controller, from money held on deposit <br />with COUNTY'S Treasurer for CITY, in accordance with Government Code <br />Section 907 and any other applicable provision of law. <br />Page 7 of 14 <br />