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Step 2. Regular monitoring Involves comparing the actual progress of the work to the project plan and determining whether the project Is progressing in accordance with the plan, both In terms of time and cost. A Trey component in this step Is the Drawings and Deliverables Progress Report, which shows the actual percent complete of each drawing or other deliverable In production, This report also identifies and reports on specific critical path tasks essential to production of the Drawings and Deliverables, This report Is completed by the functional leaders. Step 3, Identifying the causes of and corresponding delays and cost overruns involves the Project Manager working with the appropriate functional leader responsible for the job's progress ensuring that corrective action Is taken Immediately to meet the agreed to schedule. Scheduling, monitoring and cost control are integrated by execution of the following activities: m Upon execution of the contract, the Project Manager will designate a Project Control Manager. ► To the extent required for the scope of the task orders, establish the master schedule and re- source requirements in accordance with the WBS, so that cost, schedule, and responsibility are Integrated into discrete work packages for budgeting and monitoring purposes. ► The Project Manager, working with the Project Control Manager, the technical director, and the functional leaders, will complete the final project schedule and budgets for direct labor and overhead, subconsultant costs and other direct costs. ► As warranted by the scope of work, the Project Control Manager will monitor expended costs and actual progress (earned value) against the budget for each task. Forecast cost to complete will be updated monthly, based on actual progress Information provided by the technical director and the functional leaders. ► The detailed project control reports will be produced weekly for review by the Project Manager, Project Wrap Up - To ensure a top quality product and to optimize the quality of future projects, the Quality Assurance Manager will assure that the following activities take place: ► Cr) completion of PS &E, each Quality Control Manager will compare the final PS &E to what was approved In the final Independent check. All plans for work In the same geographic locations will be layered and compared to ensure the Contractor Is not receiving conflicting messages. r The Quality Assurance Manager shall review all certified independent checks to ensure that all final work has been checked, all contract documents and special provisions are non - conflicting, and have appropriate engineer signatures. r Upon completion of the contracted work, the Quality Assurance Manager will assure that all files In the Record Center are updated to include all relevant approved files. ► Upon completion of the contracted work, the Quality Assurance Manager and the Project Manager will review the project files with the client's Project Manager to determine files to be transferred. In summary, the Total Quality Management Program is used to prevent errors and omissions before they occur by giving every Project Team Member the respect, information, and rapid feedback he or she needs to produce an accurate, consistent and complete product. This approach reduces cost and effort required for the quality control phase, which provides for the systematic elimination of all defects from the planning reports and construction documents. Further It provides for continuing future upgradingof quality performance. WF 25C -105