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accounting of project expenditures, coupled with a detailed critical path schedule incorporating milestone submittals, will enable Tetra Tech to mouitor total project status and therefore modify our project work plan at the earliest indications of deviations from the initial plan. Efficient cormnunication in the form of regular meetings, and progress reports is essential to effective project management. Equally important is careful and accurate documentation of project Progress, in the form of meeting minutes and action items, decision logs and review comnnents. The Project Manager is committed to effective communication and accurate documentation as they are fundamental to the success of titre project. All meeting minutes, schedule, memoranda, mendily progress reports, decision logs, and other information will be made available for the project team and to the City The Project Manager will be proactive in communicating through telephone calls, cmails, and one -ou- one meetings. Communications Our approach to this project includes a "teamwork and partnering" approach with the City. We are hired for our resources, expertise, independent thought, technical background and problem solving abilities. We also recognize that the City possesses these same attributes of past experiences, knowledge and innovative ideas. Therefore, we understated that it is imperative to work closely with your staff to ensure a successful project. following; summary of work performed during the previous two weeks and the proposed work for the upcoming two weeks; status of the action items from the latest meeting or a -mail action Items; and schedule of upcoming events /meetings /tlellveries; and summary of any outstanding issues. In addition, each month we will submit our invoices as well as prepare a project status report containing the following: surmnary of permit status /schedule; description of key issues /coucems which have surfaced along with proposed options and solutions; and a project status summary report showing current schedule, budget and earned value analysis racking system. Schedule Control Tetra Tech will implement standard project controls to monitor and evaluate project progress. We have it long standing commitment with our clients to deliver projects on time. However, throughout the course of any given project, there may be occasions where project schedules slip for it variety of reasons outside of our control, We have successfully mitigated project schedule delays In tine Past by increasing the available staff assigned to a. project and by assisting our Clients with thorough and timely reviews of dehverobtes. The Tetra Tech team will always strive to work with the City to bring any foreseeable delays back on schedule. Communications Keep the City Informed from Day II Progress Reports BI- Weekly Monthly Project Status The Tetra Tech Team's goal is to keep die City's stuff informed from day one of the project. Conuuunication tools include the formal progress reports, meeting agendas and minutes, e -mail and informal give -anti -take approach starting with our Project Manager and extending to every member of the Tetra. Tech project to m. Our Project Manager will be responsible for all day -to -day communications. However, at the project outset, a chain of cornmand and cornrmueication methods will be set -up and agreed upon. We nre proposing to use e -mail to keep you aware of the status of the project. Every other week, we will prepare an c -mail update containing the NL` �LUkmingY'nsVugnls \ \Yfll51k -YIDIA M'OJ _5A- 011CnrE1]gq .Is_ Cost Control The Tetra Tech team is committed to dolivering a project that not only meets or exceeds titre performance criteria established by the City, but to accomplish [Ills within the allocated budgets. Budget and schedule tracking tools will be used to manage the day -to -day activities of a project, and ensure that the project is progressing within schedule and under budget; our Project Manager utilizes Tetra Tech's "PM Portal." The PM Portal is the primary project reporting software system proprietary to Tetra Tech. It provides quick and easy access to it variety of reports for managing projects, in real time, including labor and direct cost per task, subcontr'actor's costs per task, budget remaining, and other Financial inforuaticin. 25C -49 TF-Tta a ,rrcw