|
EXHIBIT A
<br />CITY OF SANTA ANA
<br />REQUEST FOR PROPOSALS 14 -034 FOR
<br />MISCELLANEOUS FLEET VEHICLE PARTS & ACCESSORIES
<br />SCOPE OF SERVICES& SPECIFICATIONS
<br />The Fleet Maintenance Division of Finance & Management Services Agency maintains over 650 active
<br />fleet vehicles including sedans, trucks, vans, motorcycles, large heavy trucks, and police patrol sedans at
<br />the Corporate Yard facility located at 215 S. Center Street, Santa Ana, CA 92703. It is the responsibility
<br />of Fleet Maintenance to conduct routine maintenance on all vehicles, and replace all worn or broken
<br />parts. Parts for vehicles are ordered for Inventory stock as well as parts required on an "as- requested"
<br />basis.
<br />The City desires to establish a prime and exclusive relationship with an auto parts and accessories
<br />distributor through a vendor -owned inventory (consignment) based business solution program providing
<br />a full line of equipment, products, accessories and services related to parts for the maintenance and
<br />repair of autos, trucks and other equipment to best serve the overall needs of the City. The City will
<br />provide the on -site staff to operate its Parts Counter Operation.
<br />Qeneral Parts Information
<br />The successful vendor shall supply parts and shop supplies necessary to maintain, repair and operate'
<br />the City's fleet of vehicles and equipment including but not limited to, a full line of light and heavy duty
<br />equipment parts, Original Equipment Manufacturer (OEM) parts, small engine parts, hydraulic hoses,
<br />fasteners, tires, steel, welding supplies, safety supplies, chemicals, equipment, and all fluids associated
<br />with automotive vehicles (i.e. lubricants, antifreeze, brake fluids, etc.)
<br />Original equipment quality parts, .4hpplies., and egtyfpmont,.octhe equivalent or-better are required. The
<br />Fleet Maintenance Division re5erve"ffie right to purchase parts and other supplies that cannot be
<br />provided by the vendor within the time frames specified, or that do not meet original equipment quality, or
<br />that have been deemed inferior or unacceptable by Fleet Maintenance Division. Fleet Maintenance
<br />Division reserves the right to solicit reoairs from any private vendor where said vendor may provide parts
<br />and/or labor for the repair of fleet equipment. Fleet Maintenance Division further requires that in every
<br />application where the City determines to be reasonable and acceptable the Contractor provide rebuilt,
<br />refurbished, recycled or refined products that meet or exceed OEM, SAE, UL, Mil -spec, ANSI or other
<br />industry quality standards. The Fleet Maintenance Division reserves the right over the course of the
<br />contract period to determine which products must be new, refurbished, recycled or retreaded. The
<br />Contractor shall also accept industry standard cores for rebuilding where the parts are acceptable as
<br />core exchanges including water pumps, alternators, etc. The Fleet Maintenance Division will work with
<br />the Contractor throughout the contract period to determine the parts, supplies and equipment to carry in
<br />Inventory. This determination may be based on usage, fleet size, and parts ordering turnaround time, or
<br />any combination of these factors.
<br />Vendor Requirements
<br />The vendor shall have access to and control over sufficient inventory, either in an off-site location, or on-
<br />site in the vendor's own warehouse, preferably to be within a 1 -hour delivery time to the Fleet
<br />Maintenance shop. The vendor shall also have the ability to purchase Original Equipment Manufacturer
<br />parts by negotiation with one or several local dealer parts operations. The vendor shail have the
<br />capacity to furnish an 85% fill rate for the City's on -hand parts inventory requirements. The vendor shall
<br />evaluate the usage history of the current inventory of vehicle parts and supplies and thereafter on a
<br />monthly basis to identify those that should be removed from stock, added to stock, and to determine the
<br />stocking levels of those that should remain in stock. The vendor shall adhere to the stock reorder plan
<br />Fleet Vehicle Parts & Accessores 14 -034
<br />Page 9
<br />25H -10
<br />
|