25H - AGMT - FLEET VEHICLE PARTS

Home Browse Search

Exhilpit A detailed in the proposal. Prompt response time to parts requests is crucial to establish and maintain a high level of maintenance shop productivity. Any decision to make changes that will impact response times must be mutually agreeable with designated City staff and the vendor. The vendor shall provide stock and non -stock original equipment parts, supplies and equipment, or aftermarket items In equal or higher quality. A minimum of Grade 8 is required on all fasteners. All hydraulic equipment, components and parts must meet JIC and SAE specifications. City Fleet Maintenance Division reserves the right to Inspect the quality of materials, supplies and equipment proposed to be furnished and to reject any item(s) deemed not to meet original equipment standards and performance. All such items provided by the selected vendor for resale to the city will remain the property of the vendor until purchased by the city. At its discretion, the City may elect to purchase and maintain ownership of certain specialized items. The city reserves the right to purchase parts and/or services from other sources if the vendor cannot provide the desired part(s) by end of business the day following request, and in emergency situations to procure parts Immediately if the vendor cannot supply the part(s) in an acceptable time frame. The vendor shall not issue parts or supplies to city personnel without a proper work order requisition. The vendor shall give a receipt containing specific Information with items delivered to the City's employee for each work order requisition. A second copy of the receipt will be given to the fleet management administrative section. The receipt shall contain specific tracking information, i.e., equipment number, reference number, receiving employee name, parts quantities, part number and alpha description, price detail and any other data deemed necessary for effective accounting tracking. A duplicate of each transaction must be provided with the billing for verification of accounting transactions. The vendor shall maintain warranty records of items sold to the City and issue any credits including labor and parts; due to the City that are covered under these warranties. All items must include full manufacturer's warranties and guarantees. The Contractor must guarantee all items purchased for equipment repair and maintenance applications will fit the intended application and further guarantee that the product will work on the intended application. On -site replacement for defective, inferior or non -fit items must be guaranteed. General information It is the intent and expectation of this solicitation to award a vendor contract to the best responsive and responsible bidder offering the best overall selection of products, supplies, equipment and services that meet the most commonly requested specifications. In the event no responding bidder is able to service such a contract, the City reserves the right to award to multiple bidders in order to meet the City's requirements. All bids received will be evaluated based on their ability to provide the greatest utility to the City across the widest spectrum of products and services. The City Invites all responding bidders to bid your entire product line to the extent that those products fall under the definition of "Auto and Truck Parts and Accessories." All equipment, products, and services are to meet or exceed all industry standards and requirements as defined, understood, established, and set forth by those accepted standards. This RFP is for an infinite quantity of products and services. Any quantities andr'cr sales volume stated herein are based on "potential' usage by the City, and no guarantee of sales volume or quantity is expressed nor implied. A response to this RFP, in addition to the included line item pricing sheet, shall be in the form of a percentage discount from a catalog or a category purchasing contract. A response to this RFP is an offer to contract with the City based on the goals, intent, terms and conditions, and scope of products and services contained herein. Fleet Vehicle Parts & Accessories 14 -034 Page 10 25H -11