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Standard Agreement DOT -213 <br />EXHIBIT D <br />City of Santa Ana <br />642572 <br />Page 26 of 29 <br />federal reporting period. The federal reporting periods are: 1) October 1 — March 31; 2) April 1 — <br />September 30.. (Semi - Annual Milestone Reports are due no later than April 30, and October 30 of <br />each calendar year.) The report shall contain information requested by the STATE to indicate the <br />extent to which the CONTRACTOR is carrying out the PROJECT in accordance with the terms of this <br />contract. Failure to meet these requirements shall be considered grounds for PROJECT Termination <br />as described In Exhibit C of this Agreement. <br />12. Loss or Damage to PROJECT Equipment. The CONTRACTOR shall notify the STATE, within ten <br />(10) working days of any loss or damage, Including accident, fire, vandalism, theft, to the PROJECT <br />equipment. <br />13. Disadvantaged Business Enterprise. CONTRACTOR shall report their DBE participation in their <br />Other Equipment procurement opportunities using the STATE'S DBE Award /Commitments and <br />Actual Payments forms to be provided by the STATE at the time of initial equipment bidding, <br />Additional DBE requirements are provided at Exhibit C. <br />14, Useful Life. <br />The following Useful Life standards shall determine when PROJECT equipment will no longer be <br />subject to monitoring and reporting requirements once the agency notifies Caltrans in writing if the <br />vehicle will be retained or sold. These criteria are subject to review by the 5310 Branch Chief if either <br />factor is less than the value shown herein. <br />Minivans <br />Bus Type I, IA, IS, II, III <br />Bus Type VII <br />Bus Type VIII <br />Hardware /Software <br />100,000 miles or 4 years <br />150,000 miles or 5 years <br />200,000 miles or 7 years <br />350,000 miles or 10 years <br />3 years <br />While age and mileage are the primary criteria used to determine the useful life of vehicles, this <br />determination is based on the date the vehicle or other equipment was put Into active service, not the <br />actual model year of the vehicle. <br />Fair market value shall be based on the value of the vehicle as determined by a current competent <br />appraisal. <br />Per FTA Circular 5010.10, page IV -25, when Useful Life Standards are met the STATE shall remain <br />the [ten holder for vehicles until one of the conditions below are met: <br />A. Equipment with Fair Market Value Greater Than or Equal to $5,000 <br />If the vehicle has met the Useful Life criteria, the CONTRACTOR will remain the registered owner <br />and Caltrans will remain the lien holder. Should the CONTRACTOR choose to sell the vehicle, <br />Caltrans must be notified In advance of the pending sale and provide in writing the terms of the <br />sale and the intended use of the sale revenue. All sale revenue must be retained in the <br />CONTRACTOR'S transportation program. Supporting documentation on the use of sale revenue <br />must be provided to STATE upon request. <br />B. Equipment with Fair Market Value Less Than $5,000: <br />Once the vehicle has met the Useful Life standards, full title will be released to the <br />CONTRACTOR. All sale revenue must be retained in the CONTRACTOR'S transportation <br />ki <br />20A -33 <br />Rev. 03/2512014 <br />