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8. Confidentiality <br />Documents provided by Licensee will be considered confidential. Only authorized Accuflex <br />personnel required for scanning / conversion will have access to records provided by Licensee, <br />and the purpose for such access will be solely for scanning / conversion. <br />9. Fire Records Microfilm and Microfiche Scanning Requirements <br />Licensee is required to maintain the former Santa Ana Fire Department (SAFD) records that <br />meet Licensee's retention policy prior to April, 2012, when SAFD was outsourced to the Orange <br />County Fire Authority (OCFA) ("Fire Records"). A number of these records are stored on <br />microfilm and microfiche media. Licensee wishes to engage the scanning services of Accuflex <br />to scan these Fire Records into Licensee's Laserfiche system. The requirements stated herein are <br />based on meetings between Licensee and Accuflex and sample microfilm rolls and microfiche <br />sheets provided by Licensee to Accuflex. <br />A. Scan Settings. <br />• Accuflex will scan the images at 200 dots per inch (DPI) resolution unless Licensee <br />requests another setting. <br />• Licensee prefers the images be scanned in Black and White (B&W) format but Grayscale <br />should be used if necessary to attain acceptable quality for readability. Accuflex will <br />make this determination by reviewing the quality of the images. <br />B. Indexing. <br />A Laserfiche Index Template named "Fire" will be used for Fire Records with its Field <br />structure defined below (subject to change). Not all fields will be used for all document <br />types. <br />Field <br />Tyne <br />Document Type <br />List 20 List Values: Incident Reports, Property Info, HAZMAT / UST <br />Street Number <br />Char 20 <br />Direction <br />List 2 List Values: N, S, E, W <br />Street Name <br />Char 40 <br />Street Suffix <br />List 4 List Values below <br />Unit/Suite # <br />Char 8 <br />Date <br />Date <br />Date Range <br />Char 21 <br />Street Suffix List Values <br />The following abbreviations should be used for Street Suffix Field Values and in <br />Document Names where applicable. The list is available in the Street Suffix field List <br />drop -down. <br />Laserfiche Enterprise Software License and <br />Professional Services Agreement Page 42 <br />